Administrative Assistant Sr

OneMain Financial • West Valley City, UT

1d

About The Position

The Administrative Assistant Sr is responsible for providing high-level administrative support to executive-level staff, managing a wide range of tasks that ensure the smooth functioning of the office and support the executives’ daily operations. A good portion of this position that will also be analytically driven with the ability to work with operations, data analytics and development teams. Will assist with various tasks related to executive leadership and Ops support project needs that involve internal support functions. In the role Travel Arrangements: Booking and communicating travel arrangements for executive leadership team, when needed. Document Preparation: Creating reports, presentations and other content as needed Record Keeping: Maintaining accurate and organized records, files and databases General Support: Providing administrative logistical support and project management for various delegated tasks as assigned. Budget Adherence: Tracking, management and adherence to budgetary needs including but not limited to coupa supplier setup, onboarding and invoice processing for executive level leadership. Back Office Task Support: assisting in 3rd party agreements and contracting, data analytics reporting and presentation creation assistance, sales support analytics, procurement project assistance, and special projects. Compliance Support: Providing support and project management for various projects including state licensing and DBA progress. Facilities: back up to office facilities management Other duties as assigned

Requirements

• High School Diploma or equivalent
• 3+ years of administrative experience
• Experience in Microsoft Office, Outlook, Word, Powerpoint and Excel

Nice To Haves

• Strong written and oral communication
• Calendar management
• Strong interpersonal skills
• Meticulous attention to detail
• Travel arrangement experience
• Expense Report experience
• Time management skills
• Sense of urgency
• Bachelor’s Degree preferred

Responsibilities

• Travel Arrangements: Booking and communicating travel arrangements for executive leadership team, when needed.
• Document Preparation: Creating reports, presentations and other content as needed
• Record Keeping: Maintaining accurate and organized records, files and databases
• General Support: Providing administrative logistical support and project management for various delegated tasks as assigned.
• Budget Adherence: Tracking, management and adherence to budgetary needs including but not limited to coupa supplier setup, onboarding and invoice processing for executive level leadership.
• Back Office Task Support: assisting in 3rd party agreements and contracting, data analytics reporting and presentation creation assistance, sales support analytics, procurement project assistance, and special projects.
• Compliance Support: Providing support and project management for various projects including state licensing and DBA progress.
• Facilities: back up to office facilities management
• Other duties as assigned

Benefits

• Health and wellbeing options including medical, prescription, dental, vision, hearing, accident, hospital indemnity, and life insurances
• Up to 4% matching 401(k)
• Employee Stock Purchase Plan (10% share discount)
• Tuition reimbursement
• Paid time off (15 days’ vacation per year, prorated based on start date)
• Paid sick leave as determined by state or local ordinance (prorated based on start date)
• 11 Paid holidays (4 floating holidays, prorated based on start date)
• Paid volunteer time (3 days per year, prorated based on start date)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees