Administrative Assistant Sr

OneAmerica•Indianapolis, IN

45d•Hybrid

About The Position

At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success. Job Summary We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for the Vice President of Marketing Strategy & Operations and the Vice President of Distribution Channel Marketing. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision. Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply.

Requirements

Minimum of 4 years of administrative experience, preferably supporting senior leadership.
Advanced proficiency in Microsoft Office Suite.
Strong interpersonal, communication, and listening skills.
Proven ability to maintain confidentiality and exercise sound judgment.
Excellent organizational skills and attention to detail.
Ability to work independently and manage multiple tasks in a dynamic environment.
High School Diploma, or any combination of education and experience which would provide an equivalent background

Nice To Haves

Experience in recording and composing meeting minutes is a plus.

Responsibilities

Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment.
Manage complex calendars, prioritize meetings, and optimize the executives' time.
Prepare executives for meetings, deadlines, and conferences with proactive planning.
Coordinate and attend meetings, capturing detailed action items and follow-ups.
Support internal and external board preparation and maintain industry meeting schedules.
Arrange travel logistics and process expense reports in a timely manner.
Lead and support web and in-person presentations for company and industry events.
Create and edit presentations, spreadsheets, reports, and other business documents.
Provide backup support to other administrative staff as needed.
Handle confidential information with integrity and professionalism.