Administrative Assistant Sr - Clinical and Academic

Ann & Robert H. Lurie Children's Hospital of Chicago-posted 2 months ago
$21 - $32/Yr
Full-time • Entry Level
River North, IL
1,001-5,000 employees
Hospitals
Resume
Match Score
Upload and Match ResumeTrack Jobs with Teal

Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

  • Provides advanced administrative assistance to clinical and/or operational initiatives.
  • Manages calendars and coordinates meetings for leadership/faculty.
  • Develops itineraries for faculty recruitment visits; coordinates travel; arranges internal and external meetings to include venue selection, catering requirements, and all relative logistics.
  • Develops meeting materials, agendas, and meeting notes upon request.
  • Produces correspondence, reports, and presentations using Microsoft Office Suite applications.
  • Reconciles purchasing card, submits expense reports, purchase orders, and check requests.
  • Practices project management, work task breakdowns, prioritization, and scheduling.
  • Works with Division Leadership to streamline office workflows for maximum efficiency of work group or team.
  • May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work.
  • Manages department lists and directories; creates and maintains departmental organization charts.
  • Leads medium to large scale projects and performs other duties inherent to a successful project.
  • Partners with clinicians to support a subspecialty program's patients throughout their care pathway.
  • Assists in patient onboarding and program specific initiation activities, scheduling initial visits and related testing.
  • Supports the coordination of the subspecialties clinical meetings by creating agendas, taking minutes, identifying administrative tasks to support patient needs.
  • Maintains program-specific content for Divisional website and works with appropriate departments to update content routinely.
  • Partners with central scheduling and registration teams to manage the request for service workqueues associated with their subspecialty focus.
  • Coordinates complex patient schedules involving multiple departments and providers.
  • Functions as liaison between patients, families and the clinical team.
  • Collaborates with central registration to ensure patients have updated insurance information, prior authorization is initiated in advance of the rendered service, and referrals are obtained.
  • Bachelor's Degree preferred; minimum of 3+ years' in a comparable role preferred.
  • Hospital or physician office experience preferred.
  • Excellent written and verbal communication skills, self-motivated and professional.
  • Solid time management / problem solving skills with the ability to prioritize work to meet stringent deadlines.
  • Ability to work independently and complete tasks with accuracy and minimal direction.
  • Proficient in Microsoft Word, Excel and PowerPoint; advanced proficiency in Outlook required.
  • Ability to develop and sustain a professional relationship with staff and all levels of leadership.
  • Must display a high level of integrity and appropriately manage confidential information, meeting all compliance standards.
  • Medical, dental and vision insurance
  • Employer paid group term life and disability
  • Employer contribution toward Health Savings Account
  • Flexible Spending Accounts
  • Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
  • 403(b) with a 5% employer match
  • Various voluntary benefits including Supplemental Life, AD&D and Disability, Critical Illness, Accident and Hospital Indemnity coverage, Tuition assistance, Student loan servicing and support, Adoption benefits, Backup Childcare and Eldercare, Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
  • Discount on services at Lurie Children's facilities
  • Discount purchasing program
Track Jobs with Teal

Job Search Resources

•
Resume Builder
•
Medical Administrative Assistant Resume Examples
•
Medical Administrative Assistant Cover Letter Examples

Tools

Career Hubs

Guides

Company

© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service