Administrative Assistant Specialist

NTT DATA • Plano, TX

6d • Onsite

About The Position

In this role, you will support two Exectutives in our Plano, Texas office. You will be the one to perform clerical tasks, coordinating calendars, scheduling travel domestic and international, booking and preparing meeting rooms, setting meeting agendas, preparing reports, and setting the executives’ daily schedule. A keen understanding of business concepts is also very important.
NTT DATA Services strives to hire exceptional, innovative, and passionate individuals who want to grow with us. If you want to bepart of an inclusive, adaptable, and forward-thinking organization, apply now.
Positions General Duties
In this role you will be responsible for:

Requirements

• Ability to work from our Plano, TX location
• Exceptional customer service skills.
• Ability to coordinate with C Suite clients
• Excellent organization and time management skills.
• Advanced working knowledge of Microsoft Office suite.
• High proficiency in creating PowerPoint presentations.
• Ability to manage calendars within Microsoft Outlook.
• Excellent writing, analytical and problem-solving skills.
• Ability to effectively respond to shifting and changing priorities of a complex nature.
• At least 10 years of experience as an Executive Assistant or similar role
• College or University diploma in Business discipline or similar education and work experience
• 3 years experience booking international travel

Nice To Haves

• Previous project management/coordination experience is strongly preferred

Responsibilities

• Coordinating the executives’ daily schedule and deliverables.
• Managing confidential documents with sensitive employee/account/client specific data on behalf of the executive(s).
• Supporting the executive(s) during key meetings including the taking of notes and the follow-up of actions to be performed.
• Organizing key internal and external meetings including preparation and distribution of meeting materials and booking and staging meeting rooms.
• Proactively carrying out administrative tasks in support of the executive(s) including, but not limited to, creation of presentations, creation of reports, correspondence and communications.
• Reviewing outgoing materials and correspondence for internal consistency and conformance with company policies.
• Managing and maintaining documentation for the executive(s) in various locations such as SharePoint and other directories.
• Coordination of special projects and department activities.
• Performing other administrative duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees