Administrative Assistant Specialist

Lockheed Martin • Fort Worth, TX

158d

About The Position

This role directly supports the Vice President of Communications and plays a vital part in ensuring the executive's day-to-day operations run with focus, precision, and impact. In a fast-paced and highly sensitive environment, the Executive Administrator must demonstrate exceptional discretion, professionalism, and a forward-thinking mindset. Occasional coordination with the executive leadership team is required. The ideal candidate brings both organizational excellence and strong technical fluency, managing calendars, meetings, and travel logistics with a high degree of independence and care. Responsibilities include preparing briefing materials, coordinating domestic and international travel, organizing internal documents, and navigating shifting priorities with confidence. Working collaboratively across functions and with other executive administrators is essential, as is the ability to maintain momentum behind the scenes while keeping critical details on track. Beyond traditional administrative support, this role offers the opportunity to contribute to a more modern, efficient way of working. Familiarity with Lockheed Martin tools such as SharePoint, CARTS, CONCUR, and Microsoft Teams is valuable, and a willingness to learn and apply developing technologies-including Artificial Intelligence-will help streamline processes and elevate productivity.

Requirements

• Proven experience providing executive-level administrative support in a high-paced, professional environment.
• Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and experience using Microsoft Teams.
• Demonstrated ability to manage complex calendars and coordinate travel.
• Experience supporting events and meetings, and processing expense reports.

Nice To Haves

• Strong organizational and communication skills.
• Familiarity with or willingness to adopt AI-based tools.
• Ability to anticipate needs and offer proactive solutions.
• Experience supporting executive visits and team events.
• Proven ability to manage competing priorities in a high-visibility environment.

Responsibilities

• Prepare briefing materials for the Vice President of Communications.
• Coordinate domestic and international travel logistics.
• Manage complex calendars and schedule meetings.
• Organize internal documents and maintain critical details.
• Work collaboratively with other executive administrators.
• Adapt to shifting priorities and maintain momentum behind the scenes.

Benefits

• Flexible work schedules including condensed work weeks.
• Paid Time Off benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Transportation Equipment Manufacturing
• Number of Employees: 5,001-10,000 employees