Administrative Assistant – Special Education/Records Department
About The Position
Join our dedicated Special Education team as an Administrative Assistant, where your organizational skills and attention to detail will play a vital role in supporting our students' educational journeys. This position offers an engaging opportunity to work closely with educators, service providers, and families to ensure smooth operations within the Special Education department. If you are proactive, organized, and committed to supporting student success, we encourage you to apply. We foster a collaborative and inclusive work environment that values professional growth and dedication to student success. Join us to make a meaningful impact in the lives of students and their families while advancing your career in a supportive setting.
Requirements
- Proven experience in administrative support or office management, preferably within an educational setting
- Excellent organizational and record-keeping skills
- Strong communication skills, both written and verbal
- Ability to coordinate multiple tasks and manage time effectively
- Ability to maintain confidentiality and handle sensitive information with discretion
- Detail-oriented with strong problem-solving skills
- Proficiency in Microsoft Office Suite and familiarity with record management systems
Nice To Haves
- Knowledge of special education processes and documentation is a plus
Responsibilities
- Maintain and organize Special Education student files, ensuring all documents are kept in a timely and secure manner
- Track the location and security of all education files on an ongoing basis
- Coordinate with outside service providers for evaluations and special services, maintaining regular contact with stakeholders
- Schedule observations, testing, and other evaluations, and communicate arrangements to all involved parties
- Collect, review, and track all records and forms required for evaluations
- Facilitate campus visitors, including managing space reservations and ensuring smooth visitor flow
- Schedule and coordinate Special Education meetings, including notifying stakeholders of upcoming due dates and meeting times
- Reserve appropriate time and space for meetings, ensuring all logistical needs are met
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
