Administrative Assistant, Special Districts

City of Santa Clarita, CA • Santa Clarita, CA

343d • $30 - $37

About The Position

The Administrative Assistant for Special Districts directly supports the Special Districts Manager and provides administrative support to the Special Districts division, which includes the City's Landscape Maintenance District (LMD), Urban Forestry, and streetlight operations. This role involves a variety of administrative functions and requires strong organizational and communication skills.

Requirements

• High School Diploma or GED equivalent.
• Three years of professional administrative experience preferably working in a fast-paced, professional office environment.
• Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered.

Responsibilities

• Provides administrative support to the Special Districts Manager and a staff of approximately 18 employees within the division.
• Performs administrative functions, including scheduling meetings and maintaining calendars.
• Assists with the preparation of City Council agenda reports.
• Prepares general correspondence, emails, and reports; proofreading and editing documents; and scanning documents.
• Tracks operational expenditures, reviews and processes invoices for accounts payable processing, prepares purchase orders, and provides general budget support.
• Coordinates and responds to electronic service requests from residents on a variety of LMD and Urban Forestry matters.
• Creates and manages multiple logs; tracks and benchmarks operational performance data.
• Answers phones and provides customer service in response to LMD, Urban Forestry and/or streetlight inquiries from residents.
• Prepares, routes and coordinates execution of multiple documents, including contracts, City Council agenda reports, bids and/or Request for Proposals in a thorough and timely manner.
• Supervises regular and part-time support staff as assigned, including training, assigning work, and evaluating performance.
• Facilitates division meetings and coordinates events.
• Establishes and maintains positive working relationships with City employees, outside agencies, and the public.
• Other duties and special projects as assigned.

Benefits

• Enrollment in California Public Employees' Retirement System as a replacement for Social Security.
• Competitive benefits package including vacation, holiday, and sick leave.
• Medical, dental, vision, life and long-term disability insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED