Administrative Assistant, Senior

SB Clinical Practice Management Plan • East Setauket, NY

1d • $25 - $32

About The Position

Administrative Assistant, Senior - Stony Brook Ophthalmology, UFPC Location: East Setauket, NY Schedule: Full Time Days/Hours: Monday - Friday; 8 AM - 5 PM Pay: $25.27 - $31.58 Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee. The above salary range (or hiring range) represents Stony Brook CPMP’s good faith and reasonable estimate of the range of possible compensation at the time of posting SUMMARY: This position requires the incumbent to provide administrative support to the Department. This position is essential to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication.

Requirements

• Associates Degree, in lieu of a degree, two (2) years of administrative experience.
• Three (3) years of administrative experience.
• Must have excellent expressive and written communication skills
• Must be highly organized and able to multi-task
• Must be proficient in Microsoft Office Word and Excel

Nice To Haves

• Bachelor’s Degree in related field
• Administrative Assistant experience in a healthcare setting
• Proficiency using Microsoft Office PowerPoint and Access

Responsibilities

• Schedule meetings and keep calendars.
• Answer and direct phone calls.
• Act as liaison with other departments and outside agencies.
• Handle confidential information and maintain confidential files.
• Order supplies.
• Prepare payment requisitions.
• Open, sort and distribute mail.
• Coordinate maintenance of office equipment.
• Make travel arrangements.
• Plan events and large gatherings.
• Prepare presentations.
• Scan and maintain documents and files.
• Prepare meeting materials and handouts.
• Assist in day-to-day operations of department.
• Maintain office environment to ensure productivity.
• Research issues as needed.
• Update and maintain databases.
• Work independently and within a team on special projects.
• Perform all other duties as assigned by management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree