Administrative Assistant, Senior

SB Clinical Practice Management • Town of Brookhaven, NY

31d • $25 - $32

About The Position

SUMMARY: This position requires the incumbent to provide administrative support to the Department. This position is essential to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication.

Requirements

• Associates Degree, in lieu of a degree, two (2) years of administrative experience.
• Three (3) years of administrative experience.
• Must have excellent expressive and written communication skills
• Must be highly organized and able to multi-task
• Must be proficient in Microsoft Office Word and Excel

Nice To Haves

• Bachelor’s Degree in related field
• Administrative Assistant experience in a healthcare setting
• Proficiency using Microsoft Office PowerPoint and Access

Responsibilities

• Schedule meetings and keep calendars.
• Answer and direct phone calls.
• Act as liaison with other departments and outside agencies.
• Handle confidential information and maintain confidential files.
• Order supplies.
• Prepare payment requisitions.
• Open, sort and distribute mail.
• Coordinate maintenance of office equipment.
• Make travel arrangements.
• Plan events and large gatherings.
• Prepare presentations.
• Scan and maintain documents and files.
• Prepare meeting materials and handouts.
• Assist in day-to-day operations of department.
• Maintain office environment to ensure productivity.
• Research issues as needed.
• Update and maintain databases.
• Work independently and within a team on special projects.
• Perform all other duties as assigned by management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree