Administrative Assistant Senior

Hinds County, MS • Jackson, MS

341d • $33,144

About The Position

The following are examples of work performed for positions in this job class and are not intended to reflect the essential functions of any one position. The essential functions of each individual position are determined and maintained by each individual department. Customer Service - greet and assist general public including property owners, title searchers, lawyers, realtors, contractors seeking general information about the zoning process. Interpret zoning regulations, flood maps and critical analysis areas of all maps including GIS maps. Provide applicants with appropriate application and worksheets for proposed project. Receive applications and review for completeness; inform applicants if additional information is needed. Type application in computer, print out administrative permits, building cards, Notice of Hearings for abutters/application and Permit Request Cards according to office checklists. Prepare permits, preliminary certificate of occupancy and final certificate of occupancy documents. Prepare and mail agenda packets for Planning Commission meetings; ensure packets are distributed in a timely manner. Warn and notice public meetings and hearing as request by zoning administrator. Proof Planning Commission minutes. Post agendas on information board, library, and Emergency Services Building. Post permits and Notices of Hearing on information board. Record Permits, Final Certificate of Occupancy and Denial of applications with Town Clerk. Update individual parcel files with permits, Co's denied applications and notice of violations. Email scanned permit ad and Notice of hearing ads to newspaper. Work in conjunction with 911 Coordinator. GIS - assist public in understanding the GIS informational maps including flood information, print out maps and/or email to person requesting the information. Work in conjunction with co-workers. Format and type newly drafted for Hinds County Board of Supervisors Permit and Zoning Department. Prepare end-of-year report for the Director of Permit and Zoning Department. Performs related or similar duties as required or assigned.

Requirements

• A bachelor's degree from an accredited four (4) year college or university in a field related to the above described duties and five (5) years of professional experience in the same.
• A high school diploma or GED and nine (9) years of professional experience as described above.

Responsibilities

• Greet and assist the general public including property owners, title searchers, lawyers, realtors, and contractors seeking information about the zoning process.
• Interpret zoning regulations, flood maps, and critical analysis areas of all maps including GIS maps.
• Provide applicants with appropriate application and worksheets for proposed projects.
• Receive applications and review for completeness; inform applicants if additional information is needed.
• Type applications in computer, print out administrative permits, building cards, Notice of Hearings for abutters/application, and Permit Request Cards according to office checklists.
• Prepare permits, preliminary certificate of occupancy, and final certificate of occupancy documents.
• Prepare and mail agenda packets for Planning Commission meetings; ensure packets are distributed in a timely manner.
• Warn and notice public meetings and hearings as requested by zoning administrator.
• Proof Planning Commission minutes.
• Post agendas on information board, library, and Emergency Services Building.
• Post permits and Notices of Hearing on information board.
• Record Permits, Final Certificate of Occupancy, and Denial of applications with Town Clerk.
• Update individual parcel files with permits, Co's denied applications, and notice of violations.
• Email scanned permit ad and Notice of hearing ads to newspaper.
• Work in conjunction with 911 Coordinator.
• Assist public in understanding the GIS informational maps including flood information, print out maps and/or email to person requesting the information.
• Format and type newly drafted documents for Hinds County Board of Supervisors Permit and Zoning Department.
• Prepare end-of-year report for the Director of Permit and Zoning Department.
• Perform related or similar duties as required or assigned.

Benefits

• This is a non-exempt position.
• This is an At-Will employment position.

What This Job Offers

• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree