Administrative Assistant Senior - Foundation/Annual Giving
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About The Position
Seattle Children's Foundation and Guild Association supports the mission of Seattle Children's Hospital by raising crucial funds for patient care programs, groundbreaking research, and uncompensated care for families in need, all with the overarching goal of helping every child live the healthiest and most fulfilling life possible. In this role, you will perform a wide range of highly complex administrative tasks, including the organization, prioritization, and coordination of a high volume of work including confidential information. You will schedule meetings for department managers, resolve conflicts and/or communicate conflicts to schedule owners and reschedule meetings as needed. You will also order and setup equipment and catering, take and distribute meeting minutes as requested, and participate in meeting preparations for department managers, including securing agendas, printing, or providing reading materials and presentations and ensuring that pre-meeting needs are met in a timely and coordinated fashion. Additionally, you will provide exceptional customer service to donors and visitors, redirect external and internal partners and donors to appropriate departments, answer visitor and donor questions, and provide additional research and follow up as necessary. Additional duties may include creating, editing, and proofreading various department documents; creating and maintaining filing systems; arranging travel; entering, extracting, and analyzing data into reports and presentations; coordinating and monitoring budget preparation; auditing or reconciling financial statements and invoices; and managing workload required to complete projects. You will operate standard office equipment (PC, printer, copier, fax), order office supplies, and maintain inventory of department equipment and supplies, as well as track expenses against department budgets.
