Administrative Assistant - Senior Associate Pastor (One Church Team)

Pinelake Church•Flowood, MS

About The Position

The primary responsibility is to provide high-level administrative support to the Senior Associate Pastor, ensuring their workflow is efficient and their time is focused on critical ministry priorities. This role acts as a proactive partner in calendar management, project tracking, and daily scheduling, while serving as a welcoming host for candidates and daily meetings. The position requires strong organizational skills to keep leadership updated on key priorities and collaborating with the lead team admin team to maintain consistency and community.

Requirements

The individual must be able to understand written or oral instructions; read, analyze, and interpret documents, instructions manuals, and policies and procedures.
Excellent interpersonal skills, ability to work with a diverse group of people, communicate clearly and effectively on the telephone, email and in person, demonstrating tact and diplomacy.
The individual must have demonstrated skill in the use of Windows/MacOS to complete tasks, including word processing and spreadsheets and the ability to use the internet for information retrieval.
The individual must have basic mathematical skills, knowledge of bookkeeping and basic accounting, and budget and expense monitoring.
The individual must have the ability to read financial information and spreadsheets.
The ability to simultaneously conceptualize and plan multiple tasks; project outcomes using different implementation strategies; and apply creative and innovative thinking to problem situations is required.
The ability to work effectively and efficiently under stressful conditions to ensure deadlines are met is essential.
Must be able to lift up to 25 lbs.

Nice To Haves

Bachelor’s degree preferred.
Two to four years of administrative experience minimum for competitive candidates.
Applicable experience may substitute for portions of the educational framework.

Responsibilities

Manage all aspects of calendar scheduling for the Senior Associate Pastor.
Prioritize and schedule meetings based on seasonal priorities and ministry rhythms.
Oversee and coordinate the scheduling and hosting of meetings in Room A233 and the main conference room.
Partner with the Lead Team to track projects in Monday.com for visibility, momentum, and coaching opportunities.
Maintain awareness of all active projects and upcoming deliverables.
Keep the Elders updated on key priorities through regular communication with Sue and Chip.
Anticipate needs and proactively work ahead of the Senior Associate Pastor on upcoming steps and initiatives.
Host daily meetings, ensuring hospitality, readiness, and efficiency.
Welcome and host candidates during interviews, representing the Church with professionalism and warmth.
Facilitate and assist with meeting logistics (space prep, materials, follow-up, etc.).
Track and maintain all relevant metrics for performance, understanding, and progress updates.
Provide periodic reports or updates to ensure alignment across teams.
Meet regularly with the Lead Team Admin group to foster community, ensure consistency, and support shared goals.