25-26 SY Administrative Assistant to the Director of School Achievement & Student Success

Deming Public Schools•Deming, NM

47d

About The Position

To provide high-level administrative and data support to the Director of School Achievement and Success. This role acts as the Office Manager for the team, coordinating key administrative functions including budget tracking, purchasing, and managing the Director's calendar. The position also provides critical support for the district's assessment and accountability systems by managing testing materials, assisting with student data (Assessment, Section 504, school choice, etc.), and helping to gather and organize information and data to support the team's goals.

Requirements

High School Diploma or Equivalent
Verifiable work and/or character references
Ability to perform each essential duties satisfactorily.
Ability to maintain and balance a budget
Working knowledge of code functions as per School Budget Planning Unit Chart of Accounts
High proficiency with Microsoft Office Suite (Word, Excel, Outlook) and strong comfort level learning new software (e.g., student information systems, district financial software, and testing portals).
Organization and Time Management
Maintain Confidentiality
Problem-Solving Skills
Teamwork
Ability to adjust in an evolving environment.
Strong Communication Skills
Ability to work independently, take initiative, and proactively identify areas for improvement and support
Knowledge of English grammar and mechanics, narrative, and report writing.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of people.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Responsibilities

Work in the capacity of an Office Manager for the School Achievement and Success Team.
Work closely with the Director of School Achievement and Success in meeting deadlines and generating required reports.
Manage and maintain the Director's calendar, including scheduling appointments, meetings, and events.
Maintain and balance budgets assigned to the School Achievement and Success Team.
Generate purchase requisitions as approved and requested by the Director of the School Achievement and Success Team.
Process purchase orders by obtaining signatures for items received and submit with invoice for payment to the district Finance Team.
Work with the district Finance Team to ensure the correct posting of account numbers and payments.
Provide required documents to the Public Education Department (PED) on a timely basis as needed.
Order, manage, inventory, and coordinate the logistics of secure testing materials for district and state assessments.
Train and support school staff in the effective use and procedures of testing portals.
Assist with troubleshooting student computer testing issues.
Problem solves unique student testing issues.
Assist with in-person assessment training to School Test Coordinators throughout the school year.
Liaison between school sites and testing portal vendors.
Train school staff in procedures and accurate use of testing.
Assist with the management of testing platforms and portals.
Support school staff in use of testing portals.
Assist with collecting, processing, and documenting school choice applications for in-district elementary transfers.
Assist with entering, tracking, and maintaining student data and plans related to Section 504.
Assist with data collection and collaboration between schools and district teams, as well as outside data sources.
Collect, and assist with the dissemination of student attendance data.
Gather and organize data.
Assist with analyzing data.
Provide support for School Counselors, Student Success Advisors, and SEL Specialists as needed.
Any other duties assigned by the Director of School Achievement and Success