Administrative Assistant-Sales Department

Mobility Works • East Hartford, CT

2d

About The Position

The Sales Administrator is responsible for supporting all departments within the store.  This includes: sales, marketing, service and rental.  Must be well versed in all aspects of the business and be able to serve as primary back-up for all departments as required.

Requirements

• High school diploma or GED required. Bachelor’s degree preferred
• 5 years of office management experience
• Must be able to work independently and have strong ability to multitask
• Excellent organizational and leadership skills
• Solid verbal, written, and interpersonal communication skills are required.
• Experience working independently with minimal supervision is required.

Responsibilities

• Assist the Sales and Service teams as needed with required documentation.
• Prepare Vehicle Delivery paperwork including state DMV required documentation for titling and registration purposes.
• Take all vehicle photos and uploading to SalesForce.
• Inventory tracking on all new and used vehicles.
• Helps follow up on customer service ROs including payment and WIP.
• Assist General Manager in with dealership forecasting and budgeting.
• Manage the title process and report title status in MobilityForce.
• Processes vehicle and warranty registrations.
• Answers BDC leads as they come in and distributes to sales team as necessary. Providing back up to sales if none are available.
• Must be accessible for BDC Sales calls / appointments on nights and weekends as needed.
• Submit for manufacturer incentives and rebates for sales team.
• Obtain finance paperwork and complete RSA and ESC contracts as appropriate.
• Manage Accounts Receivable responsibilities including daily deposits for all departments, account reconciliation, collection calls as needed, and required paperwork submittals to state and federal accounts for payment.
• Handle monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed.
• Manage and maintain all relationships with vendors, customers, and suppliers.
• Must be willing to travel to and represent the company at tradeshows, store openings and vendor trainings as needed (will include weekends).
• Manage the vehicle rental department, schedule rentals, train rental clients on the use of the adaptive equipment, prepare contracts, invoice, prepare and file all related paperwork on a monthly basis.
• Working knowledge of all products and services provided by the company to our customers.
• Ability to answer customer questions on both vans and mobility equipment in the absence of the General Manager / Certified Sales Consultant.
• Adhere to all company policies and procedures, OSHA and other safety regulations, and all state mandated regulations.

Benefits

• Work/Life Balance – Hours of operation 8-5, Monday through Friday, no late nights! No weekends!
• Competitive Salary + Bonus
• Medical, Dental & Vision Insurance plan(s).
• Flexible Spending Account(s)
• 8 paid holidays, Personal Time Off, Social Responsibility Time.
• Employer Paid Benefits such as Tuition Reimbursement Program, Employee Assistance Program, Life and Disability insurance.
• Employee Wellness Program
• 401(k) Retirement Plan options
• An incredibly rewarding experience in a team-centered environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED