Administrative Assistant - Safe & Healthy Kids

Fresno County Superintendent Of Schools • Fresno, CA

445d • $67,896 - $78,600

About The Position

The Administrative Assistant for Safe & Healthy Kids at Fresno County Superintendent of Schools plays a crucial role in providing high-level secretarial and administrative support to the assigned division. This position involves planning, coordinating, and organizing office activities, managing communications, and relieving supervisors of routine administrative tasks. The role requires a blend of technical skills, independent judgment, and the ability to handle complex issues while maintaining confidentiality.

Requirements

• High school diploma or GED; Bachelor's Degree preferred.
• Four years of increasingly responsible administrative secretarial experience.
• Valid California Driver's license and maintain automobile liability insurance.

Nice To Haves

• Experience in a government or educational setting.
• Familiarity with budget management and financial reporting.

Responsibilities

• Interpret, apply, and explain complex division-related information.
• Guide, train, and direct the work of other clerical support personnel.
• Assist in monitoring, developing, and maintaining division budgets and related reports.
• Oversee preparation and processing of purchase orders, invoices, and requisitions.
• Communicate with staff, students, parents, and outside organizations to coordinate programs and activities.
• Compile information and maintain a variety of data, records, and reports related to division programs.
• Compose a variety of materials including inter-office communications and reports.
• Coordinate travel arrangements and process related reimbursements.
• Schedule and attend meetings, workshops, and other events; prepare and distribute agenda items.
• Exercise independent judgment in resolving complex issues and complaints.
• Input data into computer systems and maintain automated files and records.
• Maintain a calendar and deadline reminder system for appointments and meetings.
• Make recommendations for technology and supply needs for the division.
• Monitor inventory levels of office supplies and equipment.
• Prepare workshop and training materials, including PowerPoint presentations.
• Provide oversight of department records and assist in document storage management.
• Receive and process incoming and outgoing mail in a timely manner.
• Research, compile, and verify information for reports and forms.
• Train and provide guidance to assigned personnel as directed.
• Attend professional development and provide training to other staff members.
• Coordinate clerical activities within assigned departments and programs.
• Attend and participate in various meetings and events.

Benefits

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED