Administrative Assistant - Register of Deeds

Marathon County • Wausau, WI

9d • $20 • Onsite

About The Position

This Administrative Assistant provides service to internal and external customers. Some of the duties include processing vital records including birth, marriage, divorce, and death applications, real estate documents, and other forms administered by this office. The individual hired must be dependable, flexible, well organized, have excellent communication and interpersonal skills, be customer service focused, team oriented, attention to detail and able to learn a variety of office functions. Please note: This is a part-time opportunity with a weekly schedule ranging from 24-29 hours.

Requirements

• High school graduation or equivalent.
• One year general office or administrative support experience required.
• A vocational diploma or associate's degree in a related field may substitute for the experience.
• Knowledge of general office procedures and standard record keeping procedures.
• Knowledge of correct grammar and spelling.
• Skill in completing basic arithmetical computations and keeping a variety of records.
• Skill in various computer applications.
• Ability to quickly learn new software applications.
• Basic knowledge of computer functions and operations.
• Ability to learn multiple step clerical procedures.
• Ability to follow established procedures in an orderly and logical manner and stick to prescribed routines without frequent supervision or specific assignment.
• Ability to understand and follow written and oral instructions.
• Ability to establish and maintain effective working relationships with other employees and the public.
• Ability to concentrate on moderately routine work and work free of error in certain repetitive tasks requiring a high degree of accuracy.
• Ability to maintain confidentiality.

Nice To Haves

• Familiarity with real estate and other legal records desirable.
• Other combinations of education and experience may be considered.

Responsibilities

• Reviews and records submitted real estate documents and supporting materials and returns recorded documents.
• Assist with genealogy record searches for birth, marriages and deaths and any land records property searches.
• Accepts customers’ payments for a wide variety of real estate recordings and vital record applications.
• Answers the phone and assists customers visiting the Register of Deeds' office providing
• Operates varied office equipment such as computers, fax machines, scanners, etc.
• Provides public information and customer service for a wide variety of services.
• Maintains regular and predictable attendance; works extra hours as required.
• Primary person to process vital record applications by mail, 3rd party vendor Vital Chek or in person.
• Performs related work as required.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED