Administrative Assistant, Real Estate

Invesco Ltd. • New York, NY

88d • $80,000 - $95,000

About The Position

Supports a wide range of activities supporting firm and business unit needs, including administrative support. Provides administrative and secretarial support to management teams or product areas. Uses business software applications to prepare correspondence, reports, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Arranges business travel, coordinates meeting arrangements and tracks expenses.

Requirements

• History in Administration work is a plus but not required.
• Applies knowledge of how the Team integrates with other Teams to achieve objectives.
• Receives general supervision on new assignments, no supervision on routine tasks.
• Impacts the Team’s results through the quality and effectiveness of own work.

Nice To Haves

• Passion for helping others.
• High-quality work ethic.
• Dedicated to the position and team.
• An excellent communicator, not afraid to ask questions, works to ensure effective coordination of information.
• Excited to learn and move projects forwards.
• Notary a positive.

Responsibilities

• Calendaring - booking meetings between team members, or coordinating client visits.
• Booking travel (US & International) and managing any disruptions.
• Expense Reporting - completing business expense reports.
• Office Management - assisting when visitors come into the office, both internal and external.
• Managing catering and restaurant reservations.
• Other general business needs - client database management, committee presentations.
• Backing up current admin with senior leadership schedule & travel.
• May act as an informal resource for Team members with less experience.

Benefits

• Flexible paid time off.
• Hybrid work schedule.
• 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution.
• Health & wellbeing benefits.
• Parental Leave benefits.
• Employee stock purchase plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level