Administrative Assistant - Quakertown School Nutrition

Whitsons Culinary Group • Quakertown, PA

395d

About The Position

The position involves overseeing food service operations, managing staff, and ensuring efficient processing of lunch accounts and payroll. The role requires effective communication with parents and staff, maintaining records, and ensuring compliance with company policies. The individual will also assist in training team members and conducting audits to maintain quality and safety standards.

Requirements

• High School Diploma or Associate Degree.
• Basic bookkeeping skills and proficiency in computer applications (email, outlook, excel, word).
• Good phone skills.
• Ability to work successfully with others.

Responsibilities

• Notify manager of any difficulties or issues with the staff and problem solve as they occur.
• Receive and handle all telephone calls, resolving any calls and minor problems related to food service operations and parent concerns, especially for the Nutri-Kids POS system questions.
• Maintain and prepare all attendance logs and process payroll weekly in ADP Rapid Pay System.
• Oversee data entry in the computer system for lunch accounts including all POS systems and Dine Central Accounting Systems.
• Reconcile the amount of cash collected each day and close out all registers in the POS systems daily at High School.
• Prepare all Deposits for High School, catering, and vending, verifying deposit log for direct responsibility.
• Maintain records for the school lunch program including daily meal counts and revenue, entering into the Dine Central Revenue System.
• Maintain and oversee Nutri-Kids POS system, keeping in constant contact with all persons in charge at all schools.
• Process and mail (email) low balances reports accounts in Nutri-Kids POS system as needed.
• Perform all functions for closing out each week and month, using Whitsons Standard closing checklist.
• Assist Manager with monthly inventory of all food, paper, cleaning, and USDA commodity.
• Place food and paper orders as needed or required as per ordering calendar.
• Receive all calls from satellite schools for daily lunch counts and forward to cooking staff to process daily.
• Check menus for all satellite schools and set up daily all food, paper, etc needed to be delivered each day with the lunch of the day.
• Complete printing of all marketing materials, daily signage, monthly promotions for each school building.
• Read, understand and implement all Whitsons Company policies effectively.
• Help to train and cross train team members as needed.
• Work with Manager to conduct in-servicing classes for all team members on sanitation, safety, Haz-com and customer focus and all other trainings as needed.
• Assist Manager in completing on-site cashier audits, safety audits, and Quality Assurance Audits for all schools.
• Complete all tasks assigned for Sales force as designated by the General Manager.
• Print and distribute all production order records for each school weekly in the Dine Central Menu Program.
• Gather and enter all finished production records into Dine Central Daily.
• Assist Manager in holding meetings with the entire staff including toolbox topics.
• Assist Manager in managing the team members daily including coordinating and assigning of all substitute workers.
• Attend all mandatory in-service programs.
• Work as a positive, productive member of the food service team.
• Assume a leadership role in a supportive and positive manner.
• Help create a harmonious working relationship with staff including the Manager.
• Create positive working relationships with client and administrative personnel.
• Possess basic cooking skills.
• Maintain confidentiality.
• Assist where needed throughout the District, including substituting at schools if necessary.
• Support the goals, objectives, and mission statement set forth by Whitsons.
• Other duties as requested by the Manager.

What This Job Offers

• Job Type: Full-time
• Industry: Food Services and Drinking Places
• Education Level: High school or GED