Administrative Assistant- Purchasing

LYON LLC•Montgomery, IL

7d•$40,000 - $50,000

About The Position

Clerical Purchasing Assistant provides crucial support for both general office tasks (maintain excel spreadsheets, emails, filing) and purchasing activities (processing POs, vendor communication, inventory tracking, maintaining records, ensuring compliance) requiring strong organization, communication, and software skills to manage documents, and support the purchasing department's goal of acquiring goods efficiently.

Requirements

Highly proficient in MS Excel (VLOOKUP, Pivot tables, formulas) Required.
Strong organizational skills, attention to detail, and time management.
Excellent communication (verbal/written) and customer service skills.
Ability to work in a fast-paced environment.
This role is critical for the companies purchasing success, dedicated attendance is required.
High School Diploma or equivalent
2-3 years previous administrative / purchasing experience preferred.

Nice To Haves

Experience with ERP/database systems, (AS400) a plus.

Responsibilities

Create, process, and track purchase orders (POs).
Maintain purchasing logs, databases, and files; verify data for errors.
Monitor stock levels, track deliveries, and reconcile inventory.
Contact suppliers, confirm details, follow up on shipments, and maintain vendor records.
Manage mail, schedule meetings, and general office supply needs.
Other duties as assigned by the Purchasing manager.