Administrative Assistant - PT (49940)
About The Position
Person in this position will be responsible for the data collection, clerical and secretarial aspects of the program. Essential Job Functions include those listed below. Essential Job Functions: • General secretarial support to the office, i.e., scheduling appointments, correspondence, handling incoming/outgoing phone contacts, and other related clerical duties; • Prepared and Send FedEx packages • Set up interviews for all our facility • Provide clerical support to the program staff as requested; • Collection of any relevant data; • Maintain filing system for any relevant files; • Entry of any relevant data into computer system: • Review and distribute, when appropriate, all incoming mail and faxes addressed to the program and staff; • Payroll: collected time sheets; input time onto system payroll sheet; sorted paychecks and handed out paychecks • Assist staff and clients with specimen testing • Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Arizona; and • Perform all other duties as assigned.
Requirements
- None required
- High School Diploma or equivalent
- Past experience in a secretarial position, preferably in a social service setting
- One (1) year data experience
- Excellent communication skills
- Superior writing skills
- Attention to detail
- Ability to exercise good judgment and discretion
- Ability to work well in a team environment
- Superior organizational skills
- Strong computer skills, to encompass all Microsoft Office applications
- Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality
- Professional appearance and demeanor
Nice To Haves
- Veteran and/or military experience preferred
Responsibilities
- General secretarial support to the office, i.e., scheduling appointments, correspondence, handling incoming/outgoing phone contacts, and other related clerical duties
- Prepared and Send FedEx packages
- Set up interviews for all our facility
- Provide clerical support to the program staff as requested
- Collection of any relevant data
- Maintain filing system for any relevant files
- Entry of any relevant data into computer system
- Review and distribute, when appropriate, all incoming mail and faxes addressed to the program and staff
- Payroll: collected time sheets; input time onto system payroll sheet; sorted paychecks and handed out paychecks
- Assist staff and clients with specimen testing
- Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Arizona
- Perform all other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
