Administrative Assistant/ Project Coordinator

Perkins&Will • Dallas, TX

2d

About The Position

Common and baseline responsibilities of an Administrative Assistant/ Project Coordinator , include but are not limited to: Provides project support to Project Managers and Principals of different practice areas. Assists Principals and Project Managers in creating consultant agreements and/or Owner/Architect agreements using AIA software. Analyzes data related to projects (staffing, timelines, etc.) Works with Project Manager to keep staffing data up to date. Updates client contracts with negotiated terms and incorporates edits. Submits client contracts to legal department for review and tracks review process. Sends correspondence to Consultants and General contractors. Requests Certificate of Insurance certificates from legal department. Assist the Director of Operations/Project Managers with administrative tasks. Based on local studio needs, the Administrative Assistant/ Project Coordinator may also perform the following tasks: Assists studio leaders with travel arrangements and/or expense reports. Organizes and schedules meetings and appointments related to projects and areas of practice. Orders lunches and sets up for internal meetings and client meetings. Supports front desk operations when needed, including answering phones, receiving, and distributing deliveries or correspondence.

Requirements

• Effective verbal, written communication and organizational skills.
• Strong attention to detail and excellent time management skills.
• Proven ability to execute tasks and able to work independently.
• Comfortable with analysis data and administrative tasks.
• Knowledge of Microsoft Outlook, Word, Excel, Power Point.
• Deltek.

Nice To Haves

• Bachelor’s degree preferred but not required

Responsibilities

• Provides project support to Project Managers and Principals of different practice areas.
• Assists Principals and Project Managers in creating consultant agreements and/or Owner/Architect agreements using AIA software.
• Analyzes data related to projects (staffing, timelines, etc.)
• Works with Project Manager to keep staffing data up to date.
• Updates client contracts with negotiated terms and incorporates edits.
• Submits client contracts to legal department for review and tracks review process.
• Sends correspondence to Consultants and General contractors.
• Requests Certificate of Insurance certificates from legal department.
• Assist the Director of Operations/Project Managers with administrative tasks.
• Assists studio leaders with travel arrangements and/or expense reports.
• Organizes and schedules meetings and appointments related to projects and areas of practice.
• Orders lunches and sets up for internal meetings and client meetings.
• Supports front desk operations when needed, including answering phones, receiving, and distributing deliveries or correspondence.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees