Administrative Assistant (Programs) (60502)

ADAMS AND ASSOCIATES INC•Crystal Springs, MS

2d•$20 - $20•Onsite

About The Position

Responsible to provide respective department with administrative and technical support. Assists and coordinates special projects and provides support to other departments as required. Follows all integrity guidelines and procedures and ensures no manipulation of student data. Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary. Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations. Maintains Job Corps/Company systems and libraries which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives and SOPs. Ensures that area is organized, clean, safe and conducive to student/staff success Prepares, coordinates and distributes Center’s weekly newsletter. Works with Center staff to obtain newsletter articles and Center highlights. Prepares and distributes meeting minutes. Produces quality work/assignments in a thorough, timely and accurate manner. Maintains appropriate personal attendance, accountability and work productivity standards. Plans, prioritizes and organizes assignments to meet established goals and deadlines. Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties. Mentors, monitors and models the Career Success Standards as required by the PRH. Shows respect and courtesy to students and holds them accountable for their actions and behavior. Provides quality programs and services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of programs and services. Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested. Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems, are in fact, corrected. Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students. Accepts direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions. Other duties as assigned.

Requirements

High School diploma or equivalent required.
A minimum of three years secretarial or administrative support experience is required.
Computer literacy and proficiency in Microsoft Office Suite of applications is required.

Nice To Haves

Degree or certification from an accredited or relevant certified training program or school preferred.

Responsibilities

Provide respective department with administrative and technical support.
Assist and coordinate special projects and provides support to other departments as required.
Follow all integrity guidelines and procedures and ensures no manipulation of student data.
Conduct research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.
Ensure timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence.
Draft, write and proof correspondence.
Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
Maintain Job Corps/Company systems and libraries which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives and SOPs.
Ensure that area is organized, clean, safe and conducive to student/staff success
Prepare, coordinate and distribute Center’s weekly newsletter.
Work with Center staff to obtain newsletter articles and Center highlights.
Prepare and distribute meeting minutes.
Produce quality work/assignments in a thorough, timely and accurate manner.
Maintain appropriate personal attendance, accountability and work productivity standards.
Plan, prioritize and organize assignments to meet established goals and deadlines.
Understand and apply job knowledge to effectively complete all required job responsibilities.
Proactively maintain the skills required to perform job duties.
Mentor, monitor and model the Career Success Standards as required by the PRH.
Show respect and courtesy to students and holds them accountable for their actions and behavior.
Provide quality programs and services for students and ensures that quality is maintained and student needs are met.
Pursue improvement and enhancement of programs and services.
Exchange ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge.
Provide quality and timely information to DOL/Company when requested.
Effectively articulate thoughts and ideas.
Identify problems, analyze causes and evaluates appropriate solutions prior to taking or recommending actions.
Follow up to ensure prompt/appropriate action is taken and that problems, are in fact, corrected.
Work in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
Accept direction and supervision from the Center Director/Center Duty Officer/Shift Manager to include assignments to temporarily perform job responsibilities of other departments and positions.
Other duties as assigned.