Administrative Assistant, Professional Personnel Development Center

Pennsylvania State University • PENN Saint UNIV, PA

93d

About The Position

The Professional Personnel Development Center (PPDC) seeks an Administrative Assistant to provide services such as enrollment, record-keeping, event coordination, and communications for students and participants of the center's outreach activities. The PPDC is an interdisciplinary project with offices and academic affiliation in the Workforce Education and Development (WFED) Program in the College of Education and the Agricultural Extension and Education (AEE) Program in the College of Agricultural Sciences. Since 1978, the Center has supplied courses and outreach services to prepare and enhance high quality teachers and administrators of Pennsylvania secondary career and technical education schools (once called vocational schools) and school district Agricultural Science programs. The Administrative Assistant will work with the PPDC team of faculty and staff in both the AEE and WFED offices.

Requirements

• Minimum of a High School Diploma or General Equivalency Diploma (GED) and two years of relevant experience, or an equivalent combination of education and experience.
• Proficient working knowledge of Microsoft Office 365 and the ability to learn job-related software applications.
• Excellent organizational, communication (oral and written), and interpersonal skills.
• Ability to work with minimal supervision and in a team environment.

Nice To Haves

• Proficiency in one or more of the following systems: WorkLion/Workday, Shop OnLion, LionPath, 25Live, SAP Concur, SIMBA.

Responsibilities

• Plan, organize, support, and coordinate daily office activities and administrative processes for PPDC.
• Register students for university courses in LionPath (Penn State's student information system).
• Greet visitors and provide information; review, respond to, and direct inquiries and back-up other PPDC administrative assistants.
• Provide guidance to Agricultural and Extension Education (AEE) pre-induction teachers and current teachers on policies and procedures, maintain records for teacher certification purposes.
• Assist with coordination of AAE pre-induction teacher activities such as school placements and professional development seminars, assist with center and department academic programming events and coordination of workshops and seminars.
• Create and maintain databases, program websites, and listservs.
• Support and coordinate special events; reserve meeting spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors.
• Manage large mailings, maintain calendars, make appointments, and assist in facilitating meetings through scheduling, preparation of agendas, and keeping minutes.
• Prepare weekly mailings to students and teachers to keep them updated on the opportunities and upcoming activities.
• Assist with supervision and training of wage payroll and work-study employees.
• Maintain inventory; order office and instructional supplies; arrange for equipment maintenance; and process work orders for facility needs.
• Resolve inquiries and ensure compliance with work unit and/or University policies and procedures.

Benefits

• Medical, dental, vision, and retirement plans.
• Generous vacation time, sick time, and paid holidays.
• 75% tuition discounts for employees, spouses, and dependent children up to the age of 26.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED