Administrative Assistant, Private Credit

Invesco Ltd. • New York, NY

73d • $85,000 - $90,000

About The Position

The Administrative Assistant will work with the team’s lead Executive Assistant to provide administrative support for the Invesco Private Credit Team. The lead EA will provide guidance, support and day to day direction for the EA team and this position.

Requirements

• 4+ years of experience in an administrative support role, preferably with a global finance team.
• Experience with SAP Concur or similar expense management system.
• Firm understanding of expense management.
• Sophisticated digital literacy in Microsoft Office (Word, Excel, PowerPoint).
• Ability to manage multiple concurrent tasks in a rapidly changing environment.
• Detail oriented and able to work independently.
• Ability to collaborate well on a team.
• Global administrative experience is a plus.

Nice To Haves

• Experience in a global finance team.

Responsibilities

• Domestic and International travel coordination including car services, hotel and air bookings.
• Partner with the lead Executive Assistant to ensure that the team’s travel needs are well coordinated and organized.
• Assist with processing of required visa(s) for team’s passports for upcoming trips.
• Filing and retrieving documentation for Visas for multiple countries.
• Gather, prepare, and execute expense reports for the team as assigned.
• Keep individual and team calendars updated and schedule meetings globally.
• Manage calendars in multiple time zones.
• Routine review of calendars for accuracy of logistics.
• Full coverage and support of the lead EA’s teams when lead EA is on paid time off.
• Process invoices for department as requested.
• Perform office duties including ordering supplies and managing maintenance issues.
• Screen and route mail, visitors, and telephone calls.
• Coordinate lunch orders as needed.
• Perform diverse, tactical, and confidential administrative support functions for manager.
• Other duties as assigned.

Benefits

• Flexible paid time off
• Hybrid work schedule
• 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution
• Health & wellbeing benefits
• Parental Leave benefits
• Employee stock purchase plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level