Administrative Assistant, Primary Care

Touro University•Middletown, NY

19h•$40,000 - $50,000

About The Position

The Administrative Assistant is responsible for assisting with clerical, administrative, coordination, operations, and secretarial functions required for the effective operation of the TouroCOM Middletown Primary Care department.

Requirements

Associate in Arts required.
At least 3 years of administrative experience
General administrative duties required
Strong attention to details required
Demonstrated proficiency in communication (written and verbal) required
Overall business acumen, ethical decision making, and relationship management skill required
Exceptional analytical, problem-solving skills, collaboration, and matrix management skills required
Proficiency in Microsoft Office Suite, especially Word, Excel, Power Point, and Outlook.
Ability to learn and utilize Poll Everywhere, ExamSoft, and CAE programs.
Proficiency with updating and organizing information in cloud storage (e.g. Box)
Ability to learn and execute new computer software, learning management and programs as needed.
Extensive use of computers
Extensive time sitting and standing
Able to lift up to 5 - 10 lbs.

Responsibilities

Assists with general correspondence, memoranda, and testing
Assists in administration of practical exams, labs, and OSCEs
Assists with maintaining the departmental file and records including the departmental database
Assists with Poll Everywhere and ExamSoft
Assists with using the CAE/Elevate system for OSCE administration
Assists with preparing classroom material and storing all equipment after use
Duplicates and distributes materials
Assists in coordinating student work and schedules
Assists in coordination and execution of department programs
Administrative coordination and/or assistance in execution of: Simulation Program compliance - Policies, procedures, and ongoing Simulation Program accreditation needs
Simulation Program materials management
Updates course documentation and lab manuals
Assists in preparing student and faculty materials
Compiles weekly folders for Primary Care Department
Breaks down, organizes, and files materials from weekly Primary Care Department folders
Assists in ordering of materials, maintaining records of transactions, requisitions, & purchase orders
Obtains quotes from vendors
Records student grades and attendance in Excel document or other database
Prepares for meetings, transcribes, and distributes minutes
Composes and edits correspondence and other documents
Assists in processing personnel items
Assists in processing departmental timesheets and work process
Keeps all materials confidential as required by FERPA (school and departmental policy)
Assists in training other employees as appropriate
Other duties as assigned by Associate Chairs