ADMINISTRATIVE ASSISTANT (POLICE INVESTIGATIVE SERVICES) - 0125

City of Greenville, SC • Greenville, SC

348d

About The Position

Under regular direction and in compliance with standard operating procedures and policies, provides direct administrative support to the City's Greenville Police Department (GPD) Investigative Services Division. Reviews cases to enter reports into records management system. Processes supplemental reports and updates files when cases are closed. Composes, edits, and types correspondences. Answers phones, responds to inquiries and concerns, provides general information, and, routes messages to appropriate division staff. Serves as a back up to other department Administrative Assistants in their absence. Enters and files pawn shop and precious and non-ferrous metal tickets into records management system.

Requirements

• High School diploma or equivalent.
• Over two (2) years of experience in a secretarial or administrative assistant role.
• Proficiency in Microsoft Office Suite.
• Any equivalent combination of education, training, and experience.

Nice To Haves

• Associate degree in administrative office, business, secretarial, or related field.
• A Certified Administrative Professional (CAP) certificate or Certified Professional Secretary (CPS) certificate.

Responsibilities

• Coordinate and review Investigative Services Division cases.
• Enter all reports into records management system.
• Process supplemental reports and update in records management system when cases are closed.
• Research incorrect case numbers and cases that have not been approved by police supervisors.
• Maintain records on the number of cases assigned to investigators.
• Provide a statistical spreadsheet of investigator and clearance data to supervision.
• Answer phones and take messages as needed.
• Maintain administrative files and division employee files.
• Prepare weekly, monthly, and yearly Criminal Investigations Division rosters.
• Assist with disseminating parole hearing information.
• Maintain all office equipment by ordering repairs and supplies.
• Sort and enter all pawn shop and precious and non-ferrous metal tickets into the records management system.
• Communicate items that have been reported stolen during entry.

What This Job Offers

• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees