Administrative Assistant, Philanthropic Development Operations

Sesame Workshop - Staff • New York, NY

391d • $50,000 - $55,000 • Remote

About The Position

Sesame Workshop is seeking an Administrative Assistant for its Philanthropic Development Operations team. This role is essential in supporting the fundraising efforts of the organization by managing administrative tasks, maintaining CRM systems, and facilitating communication within the team. The assistant will work closely with senior leadership and contribute to optimizing the operations of the Philanthropic Development team.

Requirements

• Bachelor's degree in a relevant field.
• Mid-level administrative experience, preferably in a non-profit or social impact environment.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience with Salesforce or Microsoft CRM is a plus.
• Excellent written and verbal communication skills.
• Strong organizational and desk research skills.
• Ability to handle diverse tasks and work independently as well as in a team setting.

Nice To Haves

• Background in non-profit, administration, social impact work (U.S. or Internationally) and/or business development.
• Attention to detail.
• Ability to collaborate and work with different teams across departments.

Responsibilities

• Calendar management for VP, Institutional Giving, VP, PhilDevOps and both Global Corporate Giving, Senior Directors.
• Support compilation of conference briefings and logistics for senior leadership including but not limited to Chief Executive Officer (CEO) and Chief Development Officer (CDO).
• Maintaining outreach lists for CEO and CDO communications.
• Organize and consolidate team SharePoint and knowledge management resources.
• Maintain the PhilDev handbook and onboarding materials.
• Draft and compile meeting notes for recurring meetings as assigned.
• Assist Sr. Coordinator, PhilDev Ops in entry maintenance of Salesforce CRM system in support of PhilDev account owners as requested.
• Liaise with legal and finance teams on consultant and vendor contracts.
• Manage expense reports/activities on Concur as requested.
• Assist in preparing materials for special projects, meetings, and presentations (in collaboration with relevant internal teams).
• Coordinate travel for team members as needed.
• Organize catering and event support.

Benefits

• Flexible work from home options.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree