Administrative Assistant - Part Time; 113755-401-N

Catholic Charities Brooklyn and Queens • New York, NY

82d

About The Position

The Administrative Assistant is responsible for the overall organization of clerical, administrative and bookkeeping responsibilities for Older Adult Services per agency and funding source regulations while assisting in promoting a welcoming environment for all older adults and visitors. The role includes performing clerical functions such as data entry, filing, answering phones, and distributing mail. The Administrative Assistant will establish and maintain files and records according to agency and funding source regulations including staff time sheets, maintain accurate ledgers according to agency regulations on expenses and contributions for the programs, handle billing matters by processing check requests, interact with vendors, and maintain petty cash. Additionally, the position requires maintaining program inventory including office and program supplies and preparing and submitting all financial and statistical reports required.

Requirements

• High School Diploma or GED graduate with course work in business math and bookkeeping.
• Proficient in computer software applications, Excel, and Microsoft Office.
• Excellent organizational, time management & interpersonal skills.
• Knowledge of Bookkeeping.
• Ability to travel between program sites as needed.
• Ability to lift to 10lbs.

Nice To Haves

• Bilingual preferred.

Responsibilities

• Perform clerical functions including data entry, filing, answering phones and distributing mail.
• Establish and maintain files and records according to agency and funding source regulations including staff time sheets.
• Maintain accurate ledgers according to agency regulations on expenses and contributions for the programs.
• Handle billing matters by processing check requests, interact with vendors and maintain petty cash.
• Maintain program inventory including office and program supplies.
• Prepare and submit all financial and statistical reports required.

Benefits

• Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually)
• Medical
• Dental
• Vision
• Retirement Savings with Agency Match
• Transit
• Flexible Spending Account
• Life insurance
• Public Loan Forgiveness Qualified Employer
• Training Series and other additional voluntary benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees