Administrative Assistant- Operations- 1st Shift 7am-3:30pm (Bilingual Preferred)

MITER Brands•Phoenix, AZ

16h•Onsite

About The Position

This Administrative Assistant role involves assisting with daily office tasks, including managing phone calls, emails, and correspondence. Key responsibilities include organizing and scheduling meetings, appointments, and events, maintaining calendars for the team, and preparing and editing various documents such as reports, presentations, and correspondence. The assistant will also be responsible for maintaining office supplies inventory, accurately inputting and managing data in databases and spreadsheets, and maintaining organized electronic and physical filing systems. Additionally, the role requires handling inquiries, greeting visitors, and directing them to the appropriate personnel, as well as providing general administrative support to team members for various tasks and projects. The company, MITER Brands (also known as MI Windows and Doors, Milgard, and PGT Industries), aims to build the most valued window and door brand in America by bringing together passionate and experienced experts, striving to inspire deeper engagements and new possibilities for all stakeholders.

Requirements

Ability to work independently and as part of a team.
Ability to prioritize tasks.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Great interpersonal skills are essential to operate in and maintain a team environment.
Great communication skills and ability to follow instructions.
High school diploma or equivalent.

Nice To Haves

Bilingual Preferred
1 year of experience in an administrative support role preferred.

Responsibilities

Assist with daily office tasks, including managing phone calls, emails, and correspondence.
Organize and schedule meetings, appointments, and events, maintaining calendars for the team.
Prepare and edit documents, reports, presentations, and correspondence.
Maintain office supplies inventory and order necessary materials.
Input and manage data accurately in databases and spreadsheets.
Maintain organized filing systems, both electronic and physical, for easy retrieval.
Handle inquiries, greet visitors, and direct them to the appropriate personnel.
Provide administrative support to team members as needed, assisting with various tasks and projects.
Other duties may be assigned.