Administrative Assistant - Onsite Community Association

Affinity Management Services LLC. • Leisure City, FL

107d • $19

About The Position

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County for over 15 years! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities meeting arrangements, preparing reports and maintaining appropriate filing systems.

Requirements

• Weekend availability required.
• High school diploma/GED equivalent required.
• Amazing interpersonal abilities.
• Experience within the Property Management, Condo/HOA Law or Real Estate industries.
• Knowledge of Architectural Modification processing procedures.
• Strong Administrative Support Experience.
• Familiarity with the hospitality industry is a plus.
• Willingness to maintain confidentiality.
• Time management skills.
• Bilingual is desirable.
• Requires a minimum of 2 years in customer service in the hospitality industry or similar.
• Excellent oral and written communication with interpersonal skills.
• Empathy and friendly phone manners required.
• Ability to work with computer hardware/software is a must.
• Top of the line organizational skills and ability to handle multitasks at once.
• Must be able to stand and move throughout the office and continuously perform essential job functions with or without reasonable accommodations for the entire shift.

Nice To Haves

• Familiarity with the hospitality industry.

Responsibilities

• Provide excellent customer service to residents within the community by answering and directing phone calls, emails, and other correspondence.
• Address unit owners' inquiries via phone, email, or in person.
• Help process purchases and leases applications.
• Check in clubhouse guests (if applied).
• Check in vendors who come onto the property.
• Update Owners/Tenants in Directory or any information.
• Ability to access and accurately input information using a computer system.
• Perform tasks assigned by management.
• Maintain a clean and organized workspace.
• Courier requests, return and distribute mail.
• Maintain and organize files and records.
• Schedule appointments and meetings.
• Prepare reports, memos, and other documents.
• Assist with event planning and coordination.
• Manage office supplies and inventory.
• Provide support to other staff members as needed.

Benefits

• Fully paid medical insurance.
• Voluntary dental, vision, life insurance, and short-term disability.
• 401(K) Plan after 90 days of employment.
• Competitive pay.
• Paid time off.
• Respectful, caring, and positive working environment.
• Opportunities for growth and promotion within the organization.
• Specialized training.
• Industry-related organization memberships.
• Mentoring support to help achieve career development aspirations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED