Administrative Assistant (On-Site)

Idahoan Foods • Idaho Falls, ID

124d

About The Position

This position is responsible for the professional and efficient management of the corporate office front desk. Answers incoming telephone calls and receives messages as well as greeting visitors, vendors, clients, job candidates and customers. Manages special administrative projects as well as overflow work from departments, including, data entry, company mail, internet research tasks and office support.

Requirements

• High school diploma or general education degree (GED), or one to three years related experience and/or training.
• Knowledge of administrative and clerical procedures.
• Strong analytical, quantitative, communication, problem solving, and technical skills.
• Basic math skills.
• Essential skills include PC experience using Windows applications, including Word, Excel, PowerPoint, Internet Explorer, and Microsoft Outlook.

Nice To Haves

• Notary Certificate of Commission for the state of Idaho, or willingness to obtain one.

Responsibilities

• Ensures reception station is staffed or provides clarity on point of contact, as needed.
• Demonstrates outstanding communication, interpersonal customer service and organizational skills when working with internal team members as well as external visitors, vendors, job applicants, and customers.
• Ensures completion of paperwork, sign-in and security procedures.
• Performs routine office tasks necessary for the smooth operation of a professional office environment, including communication with building tenants and partnership with Property Management.
• Manages building maintenance at corporate by ensuring the facility is in working order.
• Orders and maintains supplies for the office and employee kitchen.
• Assists with clerical tasks including utilization of the telephone system and features, proofreading, data entry, and internet research.
• On an as needed basis, assists with ordering breakfast and lunch for various department meetings.
• Planning and executing company events for HR.
• Prepares and processes outgoing mail and packages.
• Sorts delivered mail into appropriate employee mailbox.
• Signs for deliveries when necessary and notifies recipients.
• Assists sales departments with product mailers and building care packs.
• Assists in managing all other office responsibilities as needed and directed.

Benefits

• Bonus Potential
• Medical, Dental, Vision Insurance for full-time team members
• PTO (Vacation, Sick, and Holidays) for full-time team members
• 401K match
• Company paid disability and life insurance policies
• Paid maternity and parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Food Manufacturing
• Education Level: High school or GED