Administrative Assistant Office

Turner Construction Company • Memphis, TN

382d

About The Position

The Administrative Assistant at Turner Construction Company plays a crucial role in providing comprehensive administrative support to office departments and business units. This position involves managing daily administrative tasks, ensuring effective communication, and maintaining organized systems to facilitate smooth operations within the office environment.

Requirements

• High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction or other related industry required.
• College degree and/or relevant administrative skills certification, a plus.
• Construction or other service industry experience, a plus.
• High degree of detail, accuracy, and organizational skills.
• Maintain confidential information.
• Work independently with some oversight and as part of a team.
• Approachable, proactive, positive, and professional attitude.
• Professional verbal communication and written business communication skills.
• Able to conduct research and effectively proofread.
• Exhibit active listening skills and follow through on commitments.
• Good judgment to solve problems, escalate issues, and request prioritization of responsibilities.
• Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment.
• Commissioned Notary Public, a plus.

Nice To Haves

• Experience in a construction or service industry environment.
• Relevant administrative skills certification.

Responsibilities

• Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff.
• Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and ordering supplies and stationery.
• Manage department head/manager's calendar, meeting schedule, and contacts.
• Edit and assemble documents and reports for department head/manager.
• Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate.
• Create and maintain organizational and seating charts for the office.
• Understand contract and bonding process and escalation procedures.
• Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
• Maintain knowledge of business unit/headquarters' historical information to support managerial decision-making.
• Arrange travel reservations, business accommodations, prepare itineraries and agendas.
• Process department head/manager's expense reports.
• Maintain organized filing systems and coordinate document retrieval schedules.
• Embrace company culture, values, and diversity, equity, and inclusion activities across the company.
• Order supplies to support office needs.
• Provide team support and relief of others' job duties during times of need.
• Contribute ideas for continuous improvement and effectiveness of the team within the business unit/headquarters.
• Assist with special projects and coordinate events.

What This Job Offers

• Job Type: Full-time
• Industry: Construction of Buildings
• Education Level: High school or GED