Administrative Assistant - Nursing Admin Support

Mayo Clinic • Jacksonville, FL

92d

About The Position

Applies administrative assistant expertise to perform a variety of secretarial/clerical tasks. Is accountable for ensuring accuracy and completeness of all documents. Tasks may include transcribing correspondence; maintaining calendars; scheduling meetings; making travel arrangements; answering telephones and providing related follow-through; filing; preparing reports, meeting agendas and minutes, and presentation materials; processing reimbursement for travel and other professional expenses; and maintaining records. Routinely serves as a resource and mentor to others as opportunities arise. Demonstrates initiative, proficiency, and good judgment to optimize the time of those supported. Strong organizational and communication skills and a commitment to quality and excellence in service are important components of the role.

Requirements

• Successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years' experience in a secretarial/administrative assistant role
• High School diploma or equivalent (GED) required
• Excellent application of grammar, punctuation, and English usage
• Computer experience and proficiency on technical office equipment (computer, printer, dictation equipment, phone system, fax machine, etc.)
• High-level skill in organization and clerical aptitude
• Excellent written and oral communication skills
• Ability to prioritize and handle a variety of tasks simultaneously
• Good decision-making and judgment
• Attention to detail and follow-through
• Ability to adapt to a rapidly changing environment
• Typing skill of 60 WPM

Nice To Haves

• Experience with secretarial/clerical software

Responsibilities

• Transcribing correspondence
• Maintaining calendars
• Scheduling meetings
• Making travel arrangements
• Answering telephones and providing related follow-through
• Filing
• Preparing reports, meeting agendas and minutes, and presentation materials
• Processing reimbursement for travel and other professional expenses
• Maintaining records
• Serving as a resource and mentor to others

What This Job Offers

• Industry: Hospitals
• Education Level: High school or GED