ASA V: E3: Med/Surg

Albany Medical Center•Albany, NY

About The Position

The Administrative Assistant -NM Support provides general administrative support. Maintains and files reports and other information. Schedules and coordinates logistical support for meetings. Provides word processing and other document preparation services. Locates and retrieves information in support of management and technical staff. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification. Thank you for your interest in Albany Med Health System! Albany Med Health System is an equal opportunity employer. This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification. Albany Medical Center is the centerpiece of medicine, research, and medical education in New York’s Capital Region and is the area's largest private employer with more than 10,000 employees. Albany Medical Center offers excellent career opportunities in a wide range of roles in both patient care and administration. We value all our staff members and offer outstanding employee benefits including: · Excellent health care coverage with no copay at Albany Medical Center providers · A wide array of services and programs to support emotional, physical, and mental wellbeing Anchored in the state’s historic capital city, Albany Medical Center offers a full range of inpatient and outpatient care and is home to the region’s largest hospital, only Level 1 adult and pediatric trauma centers, and only children’s hospital. The downtown campus also offers opportunities at Albany Medical College. Albany Medical Center, along with Columbia Memorial Health, Glens Falls Hospital, Saratoga Hospital, and the Visiting Nurses, form the Albany Med Health System, serving more than three million people over 25 counties.

Responsibilities

Collaborates with unit staff on scheduling
Calling and scheduling interview for new RN, PCA and ASA applicants
Create interview packet fro NM to every scheduled interview
Schedule 3-3-3 meeting with the new staff on the unit
Create new employee file/ filing confidential employee information
Create orientation tools for new employees with all materials and forms they will need for working in the unit
Print and file staff clearance from Employee Health Services
Assist with Unit auditing
Prepare Annual Performance Evaluation for staff to complete
Log JC compliance checklist weekly
Update nursing unit webpage
Preparing files that need to be sent to HR for Archive
Sending in term paperwork to HR
Entering new orients schedule on shiftwizard with appropriate icons
Edit , confirms and ensure all Kronos information is entered correctly prior to NM and payroll approval
Check daily assignment sheet and enter any changes on time, CLT , UT , cost center and floats in Kronos
Ordering Pharmacy supplies for the unit 2x a week
Order and maintains unit office supplies
Ordering and handing out employee recognition

Benefits

Excellent health care coverage with no copay at Albany Medical Center providers
A wide array of services and programs to support emotional, physical, and mental wellbeing

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume