ADMINISTRATIVE ASSISTANT - NASA Wallops Island

Melwood Horticultural Training Center • Wallops Island, VA

279d • $32

About The Position

This position is located in Wallops Island, Virginia. The core working hours are 8:00am to 4:30pm, Monday through Friday. The hourly wage is $32.13 per hour. This is a non-exempt position. Employees are eligible for overtime pay for any hours worked over 40 hours in a standard workweek should it be necessary. This is a full time position offering a competitive salary, comprehensive benefits package and with employer paid contribution to health care coverage. This position is set aside for people with differing abilities. Documented proof of disability is required prior to interview. Proof of disability is a written report signed by a licensed physician, psychiatrist or qualified psychologist, reflecting the nature and extent of the disability or disabilities that cause such person to qualify as a person with a severe disability.

Requirements

• Ability to meet deadlines.
• Utilization of superior multitasking skills in an operations environment.
• Communication in a professional and diplomatic demeanor.
• Ability to work non-standard work hours driven by mission support schedules.
• Providing time critical and extremely accurate follow-up to all customer and management inquiries.
• Proficient in the use of the Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Outlook, Project, Access, and Visio).
• Familiarity with WebTADS, CGE Travel Solutions, and SATERN.
• Experience with common web browsers such as Internet Explorer, Firefox, Chrome, and Safari.

Responsibilities

• Gathers travel requirements from Office personnel so official travel preparer has all information required to initiate the travel request in the NASA system.
• Supports the execution of travel itineraries (e.g. travel reservations, travel vouchers and reports) as needed in support of the travel preparer and the traveler.
• Maintain a professional office environment that is open and welcoming to staff and visitors (e.g. organized, free of clutter, well lit).
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies and placing and expediting orders for supplies.
• Coordinates new employee computer and phone requirements.
• Maintain electronic and hard copy filing system.
• Coordinates office moves, including phone and LAN line moves.
• Serves as the point of contact for office equipment repair, including printers and copiers.
• Expertly drafts and routes non-technical executive correspondence.
• Oversees compliance for employee training requirements.
• Tracks and ensures all employee training requirements are met by communicating to Office personnel verbally, via email, and in Office staff meetings when training requirements have been announced and at the completion of training.
• Assists in Performance Appraisal scheduling.
• Interfaces professionally and effectively with external customers and contractors.
• Manages conference room scheduling and setup.
• Answers Office management phone calls when Office management are not available and takes message and conveys call information to the appropriate.
• Serves as backup for visitor/contractor badging and access control for Office including badge processing for visitors.

Benefits

• Competitive salary.
• Comprehensive benefits package.
• Employer paid contribution to health care coverage.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Social Assistance