Administrative Assistant/Mission Support Specialist
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About The Position
In this Mission Support opportunity, you will provide administrative support for the Project Manager(s) and executive staff. You will do this by performing administrative tasks including scheduling meetings, preparing executive staff minutes, drafting applicable correspondence and filing. In this Mission Support role you will be responsible for coordinating and assisting with staff travel requests, posting and distributing client and organizational updates and notifications to all staff, daily collection of all paperwork, lost and found, money, used recyclable products and deliver supplies on an as-needed basis. You will also track all Government Furnished Equipment (GFE) including keys, radios, headsets, etc., coordinate maintenance repairs of equipment, and act as VAP Administrative Coordinator responsible for Property / Lost & Found Database including tracking of lost and found items; responding to return calls/emails about lost and found items in question; coordinating shipment of items back to passengers/headquarters; and completing end of the month donations/destructions. Additionally, you will act as Customer Service Liaison for passenger claims including updating pre-claims database, responding to passenger claims, assisting with investigations, and coordinating resolution of claims. You will reconcile expenditures for parking bills and adjust for new hires/terminating employees, complete purchasing requests, track orders and resolve any vendor issues, and maintain supplies. You will also record all travel or reimbursement for employee travel expenses accrued due to travel or payment and ensure all forms/receipts are sent to headquarters for payment, maintain master employee information and seniority rosters, assist the Human Capital with the distribution of any employee materials or required forms, coordinate communication between management and Corporate Human Capital regarding leave tracking, counseling and other required documentation, and maintain the employee SharePoint site including posting and deleting any documents as instructed by management.
