Administrative Assistant - Medical Staff Services and Physician Services/Recruitment (74029)
About The Position
The Administrative Assistant will be responsible for performing a variety of clerical functions in support of the Medical Staff and the Medical Staff Services Department and Physician Services/Recruiting. The Administrative Assistant will assist with paperwork on medical staff credentialing, professional practice evaluation, provider enrollment and continuing medical education. The incumbent will act as part of the recruitment team and assist in marketing and communication, interview process, logistics, budget management, candidate screening and onboarding. The incumbent has access to sensitive, confidential information and must be able to maintain those confidentially. The incumbent maintains established work procedures and must be able to determine priorities within imposed deadlines. Other duties include but are not limited to: Scheduling provider site visits. Handles travel arrangements (flights, hotels, rental cars), interview logistics, community tours, welcome gestures (baskets, gifts), and off-site dinners for prospective providers and their families. Provider onboarding and orientation setup. Schedules orientations, orders supplies (business cards, white coats), prepares welcome packages, organizes marketing photographs, and coordinates locum and contractor onboarding. Miscellaneous tasks including recruitment support. Manages recruitment expenses, orders promotional materials, tracks community resources, assists with recruiter travel/event plans, maintains job postings, and provides backup for community tours.
Requirements
- Requirements are representative of minimum levels of knowledge, skills, and/or abilities.
- Education/Special Skills: Associate’s degree is preferred and experience in an office setting is required.
- Must have the ability to communicate proficiently and professionally in both verbal and written methods.
- Computer knowledge and ability to schedule meetings is required.
- Proficiency in Microsoft Excel, Microsoft Word, Teams, and Outlook.
- Valid MN drivers license is required.
- Successful completion of the pre-employment health screening process required.
- Must be able to attend the work site as scheduled; however, virtual work to meet deadlines will be permitted.
- Ability to communicate effectively, in English, both orally and in writing.
- Ability to use good judgement, discretion, and handle confidential records.
Nice To Haves
- Previous healthcare, human resources, or recruitment experience highly preferred.
- Community and LRHC service area knowledge is preferred.
Responsibilities
- Scheduling provider site visits.
- Handles travel arrangements (flights, hotels, rental cars), interview logistics, community tours, welcome gestures (baskets, gifts), and off-site dinners for prospective providers and their families.
- Provider onboarding and orientation setup.
- Schedules orientations, orders supplies (business cards, white coats), prepares welcome packages, organizes marketing photographs, and coordinates locum and contractor onboarding.
- Miscellaneous tasks including recruitment support.
- Manages recruitment expenses, orders promotional materials, tracks community resources, assists with recruiter travel/event plans, maintains job postings, and provides backup for community tours.
Benefits
- Lake Region Healthcare is pleased to offer a comprehensive benefit program designed to meet your unique needs. This includes medical and dental coverage; HSA, FSA and 401k plans; EAP, life and disability coverage; voluntary accident, critical illness and hospital indemnity coverage; pet insurance, ID theft protection and legal services. For new employees, the effective date of coverage for most plans is the first of the month, following a 30-day waiting period.
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What This Job Offers
Career Level
Entry Level
Education Level
Associate degree
