Administrative Assistant Medical Affairs Evidence Generation

Kite Pharma • Santa Monica, CA

54d

About The Position

We’re here for one reason and one reason only – to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We’ve made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But we're not finished yet. Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows. Job Description This role supports the VP, Evidence Generation, and Evidence Generation Leadership Team, managing both administrative and project-related tasks. It requires a blend of organizational, technical, and communication skills to ensure smooth operations and effective project execution.

Requirements

• Minimum 2 years in a fast-paced administrative role.
• Strong prioritization and attention to detail.
• Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Expense systems (e.g., Concur)
• SharePoint
• Data visualization tools
• Clear, concise verbal and written skills.
• Self-starter with initiative and process improvement mindset.
• High discretion with confidential information.
• Comfortable with shifting priorities in a dynamic environment.

Nice To Haves

• Degree in business administration or project management preferred.

Responsibilities

• Support or lead initiatives to improve systems, tools, and ways of working.
• Develop dashboards and data visualizations to support the value story of Evidence Generation.
• Act as a subject matter expert (SME) in data analytics and visualization.
• Manage contracts, purchase orders, and departmental processes.
• Ensure project timelines, goals, and milestones align with business priorities.
• Coordinate complex schedules, meetings, and logistics across time zones.
• Serve as the go-to person for all admin activities in the function.
• Arrange travel and manage expense reports using Concur.
• Maintain digital/physical documents and manage SharePoint.
• Handle purchase orders, invoice tracking, and budget-related tasks.
• Support onboarding of new hires and contractors.
• Communicate with internal teams, vendors, and KOLs.

Benefits

• This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package.
• Benefits include company-sponsored medical, dental, vision, and life insurance plans.
• For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing
• Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees