Administrative Assistant - Mayfaire Town Center

Cbl & Associates Properties • Wilmington, NC

411d

About The Position

The Administrative Assistant at Mayfaire Town Center plays a crucial role in supporting the Mall Management Team by handling various administrative tasks, facilitating communication, and ensuring smooth operations within the property management context. This position is ideal for individuals looking to contribute to a dynamic retail environment while developing their skills in a supportive team setting.

Requirements

• Associate's degree in business administration or related field, or four years of related experience and/or training.
• Strong communication skills and ability to work under pressure and meet deadlines.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to read, write, interpret, and analyze documents such as leases and contracts.
• Attention to detail and goal-oriented mindset.

Nice To Haves

• Knowledge of Ayuda, Yardi Commercial Property Management, or JD Edwards systems.

Responsibilities

• Greet visitors and direct them to the appropriate area or person.
• Answer and screen management office telephone calls, arrange conference calls, and facilitate phone outgoing message updates.
• Read and route incoming mail, compose, prepare, and maintain correspondence, and manage filing systems.
• Provide support to the Mall Management Team and execute timekeeping duties.
• Facilitate the issuance of licensee violation fees and forward bank receipts and invoices to the AP Analyst.
• Submit batch scans to Lease Operations and prepare backup documentation for tenant suits.
• Verify insurance coverage and collect proof of insurance from vendors.
• Coordinate manager's schedule, make appointments, and arrange travel schedules and meetings.
• Order and maintain supplies, postage, and arrange for equipment maintenance as needed.
• Assist with billing, payment, and other financial processes, and prepare miscellaneous construction invoices.
• Conduct research and prepare statistical or other reports as needed.

Benefits

• Great Place to Work Certification™ for the 3rd year in a row.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: Associate degree