Administrative Assistant - Marketing & Public Relations (Part-Time)

Eberly & Collard Public Relations • Atlanta, GA

5h • Onsite

About The Position

Eberly & Collard Public Relations is a national firm specializing in integrated marketing communications, branding, product positioning, thought-leadership campaigns, event planning, public/media relations, digital marketing, SEO, demand generation, social media, influencer marketing and advertising. Our main office is based in Midtown Atlanta, and our satellite office is located in New York City. Our Atlanta office has an immediate opening for an entrepreneurial, self-starting individual to join our growing team. This part-time role is ideal for a highly organized office administrator who enjoys keeping day-to-day operations moving, supporting client-facing teams, and ensuring details are handled with accuracy and professionalism. Candidates may have held titles such as Administrative Assistant, Executive Assistant, Office Coordinator, Operations Coordinator, Client Services Coordinator, or Account Coordinator. We are looking for people who believe we can accomplish so much more together than apart. People who are ready to jump right in, love collaborating, and value our culture of inclusion and transparency. The Position: Publication and coverage operations: manage the agency’s library of print, digital, and e-newsletter publications; maintain subscriptions and request media kits; monitor priority outlets for client coverage; create scans/PDFs and organize coverage files for client reporting. Administrative support for client teams: coordinate calendars and scheduling; support meeting preparation (agendas, materials) and follow-up notes; keep internal trackers and documentation accurate and up to date. Database and file management: maintain organized records across Microsoft 365/SharePoint (and comparable tools); support the upkeep of contact lists, publication databases, and client folders. Advertising and sponsorship support: assist with preparing and submitting basic campaign materials, ad forms, assets, and photo submissions; coordinate deadlines and confirmations with publications and partners. Research support: conduct market/media research and compile findings for internal use and client documentation. Events and logistics support: assist with client events, tradeshows, conferences, media tours/interviews, and related onsite/digital press room needs (as applicable), including schedules, materials, and post-event organization. Phone and office coordination: answer and route calls, take accurate messages, and support basic office coordination as needed. Tools and document production: support word processing, spreadsheets, presentations, and simple reporting outputs with strong attention to detail. Professionalism and confidentiality: demonstrate consistent, positive values aligned with ECPR’s mission; handle sensitive information appropriately and represent the agency professionally in all communications. Important: This is a part-time, in-office role in Midtown Atlanta. 2-year minimum post-college work experience in an administrative, office coordinator, or executive assistant role is required (a professional services environment preferred).

Requirements

• 2-year minimum post-college work experience in an administrative, office coordinator, or executive assistant role is required (a professional services environment preferred)

Responsibilities

• manage the agency’s library of print, digital, and e-newsletter publications; maintain subscriptions and request media kits; monitor priority outlets for client coverage; create scans/PDFs and organize coverage files for client reporting
• coordinate calendars and scheduling; support meeting preparation (agendas, materials) and follow-up notes; keep internal trackers and documentation accurate and up to date
• maintain organized records across Microsoft 365/SharePoint (and comparable tools); support the upkeep of contact lists, publication databases, and client folders
• assist with preparing and submitting basic campaign materials, ad forms, assets, and photo submissions; coordinate deadlines and confirmations with publications and partners
• conduct market/media research and compile findings for internal use and client documentation
• assist with client events, tradeshows, conferences, media tours/interviews, and related onsite/digital press room needs (as applicable), including schedules, materials, and post-event organization
• answer and route calls, take accurate messages, and support basic office coordination as needed
• support word processing, spreadsheets, presentations, and simple reporting outputs with strong attention to detail
• demonstrate consistent, positive values aligned with ECPR’s mission; handle sensitive information appropriately and represent the agency professionally in all communications

Benefits

• ECPR “Give Back” Program
• Paid Parking
• Great clients and creative/interesting campaigns
• Upbeat, collaborative team environment
• Promotions available
• Summer Fridays program
• Gym membership included
• Professional development and mentorship programs offered by senior team members
• Celebration of individual and agency milestones (birthdays, work anniversaries, new client accounts, etc.)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed