Administrative Assistant-Library

Texas Christian University • Fort Worth, TX

378d

About The Position

The Administrative Assistant at Texas Christian University is responsible for providing comprehensive administrative support to the library department. This role involves coordinating activities, supporting various programs, and facilitating departmental objectives to ensure smooth operations within the library.

Requirements

• High School Diploma, GED or equivalent.
• 1 year of basic office experience.

Nice To Haves

• Bachelor's Degree.

Responsibilities

• Produces information by developing, transcribing, formatting, inputting, editing, retrieving, copying, filing, and transmitting text, data, and graphics.
• Organizes work by reading, routing and answering correspondence; collecting, maintaining and prioritizing information; managing department procedures and telecommunications; updating records and inventory; assigning and monitoring student workers.
• Maintains department schedules by keeping calendars for department personnel; arranging meetings, classes, conferences, teleconferences, and travel.
• Organizes department events by securing speakers, making guest travel arrangements, choosing menus or purchasing food, reserving facilities, ordering decorations, preparing agendas and programs, taking minutes.
• Maintains webpages for department by creating and updating content; identifying and resolving issues and implementing results.
• Manages public relations by greeting customers, constituents and colleagues, via various communication channels; answering or referring inquiries; providing information and assistance regarding department functions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Monitors expenses by gathering and reporting budget information; facilitating and monitoring invoices and purchase orders; scheduling and reconciling expenditures.
• Facilitates department projects by creating and documenting the process to implement projects; monitoring project progress; coordinating activities; communicating with vendors; resolving problems; making recommendations for management approval.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, making recommendations for changes.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: High school or GED