Administrative Assistant - Joplin Airport

SJRMC Joplin Missouri • Joplin, MO

247d • $15,037

About The Position

The Administrative Assistant at Joplin Airport performs a variety of routine, complex, and specialized administration support activities to support a specific division or department. This role requires successful post-offer completion of a background investigation, physical exam, and drug test (including marijuana/THC) as a condition of employment with the City of Joplin.

Requirements

• High school diploma or GED equivalent required.
• Two years of administrative support or related work experience required.
• Possess and maintain a valid state issued driver's license.
• Knowledge of basic bookkeeping procedures, City and departmental operating policies and procedures, general office procedures, and Microsoft Office Suite.
• Skill in establishing and maintaining effective working relationships, recording and transcribing meeting minutes, operating standard office equipment, and providing customer service.

Nice To Haves

• Advanced coursework in Office Management, Office Practices, or closely related discipline is preferred and may be substituted for one year of required experience.

Responsibilities

• Process and maintain security badging operations for over 350 personnel with access to the airport.
• Create and register badges with the appropriate level of access.
• Provide security information, including fingerprints, to the appropriate clearing agency for background checks and enroll subjects in a rap back program if applicable.
• Administer security access training and testing as appropriate.
• Escort non-badged visitors through secure areas as appropriate.
• Prepare Airport Board Member folders for all monthly Airport Board meetings.
• Type and submit Airport Board minutes to the City Clerk.
• Submit Board Agenda before every meeting.
• Receive invoices and request purchase orders.
• Assist in submitting Council Bills for approval.
• Maintain janitorial and operational supplies and reorder as necessary.
• Process fuel reports for airport operations as well as other tenants including SkyWest Airlines, Hertz, Avis, and Joplin Police Department.
• Schedule contractors and vendors for repairs and deliveries as needed.
• Maintain a record of purchases and projects within the budget spreadsheet.
• Create fuel fobs as appropriate within the gasboy system.
• Receives and responds to customer service issues and complaints.
• Receives and responds to hangar and other tenant questions and concerns.
• Update and maintain the Joplin Airport social media platforms including Facebook and the FlyJoplin website.
• Perform inventory audits for fixed assets as required.
• Prepare and maintain the monthly Joplin Regional Airport traffic report.
• Maintain and update Airport Security Plan and coordinate with Transportation Security Administration officials to meet TSA security requirements.
• Maintain and update Airport Certification Manual and coordinate with Federal Aviation Administration officials to meet FAA administrative and regulatory requirements under Part 139 of the FAA regulations.
• Coordinate with multiple regulatory agencies including the Department of Natural Resources, Environmental Protection Agency, US Department of Agriculture, Missouri Department of Conservation, and others as required to meet administrative and regulatory requirements.

Benefits

• Starting salary at $15.037 per hour, $31,277 annually.
• Health insurance for employees and their immediate family members, with the City paying 100% of the premium for employees and a portion for family coverage.
• 2 weeks of vacation accrual per year.
• 11 paid holidays per year + 3 paid floating holidays per year.
• Free life insurance to the employee, with supplemental options.
• Dental insurance starting at $9.02/month with fully covered preventive services.
• Vision insurance starting at $1.44/month.
• Tuition reimbursement, longevity pay, Care Leave, and sick leave buy-back programs.
• Missouri LAGERS Retirement - employees do not pay into it; employee is fully vested after only 5 years of employment.
• Access to 457 retirement plans with several benefits over traditional 401k plans.
• Free library cards & gym access, fun employee events, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED