Administrative Assistant IV - Sex Offender Rehabilitation Programs - Rehabilitation and Reentry Division (028410)

Texas Department of Criminal Justice•Huntsville, TX

About The Position

Performs highly complex administrative support and technical program assistance work. Work involves coordinating the dissemination of information; developing filing systems; and coordinating administrative support work. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

Requirements

Graduation from an accredited senior high school or equivalent or GED.
Two years full-time, wage-earning clerical, administrative support, customer service, technical program support, operational support, program administration, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
Applicants must meet the Texas Law Enforcement Telecommunications System (TLETS) access eligibility criteria as contained in the FBI Criminal Justice Information Systems Security Policy.
Must maintain TLETS access eligibility for continued employment in position.
Knowledge of business terminology, spelling, punctuation, and grammar.
Knowledge of applicable state and federal laws, rules, regulations, and statutes.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in problem-solving techniques.
Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Skill to prepare and maintain accurate records, files, and reports.
Skill to review technical data and prepare technical reports.
Skill in the electronic transmission of communications.
Skill to plan work in order to meet established guidelines.
Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

Nice To Haves

Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.

Responsibilities

Performs technical assistance work for an agency program to include monitoring and identifying participants for program enrollment
Coordinates work with organizational units of the agency
Assists in researching technical issues
Participates in the planning and execution of an agency program.
Prepares, interprets, and disseminates information on agency programs and procedures
Develops administrative and technical assistance policies and procedures
Responds to inquiries regarding technical program and administrative regulations, policies, and procedures
Compiles and edits data and prepares reports.
Screens, compiles, and maintains listings of offender candidates for the sex offender program or civil commitment process
Coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents to include consolidating and presenting files and evaluation information for review by the Civil Commitment Multi-Disciplinary team
Initiates transfers due to program completion or disciplinary reasons.
Performs a variety of marginal duties not listed, to be determined and assigned as needed.