Administrative Assistant IV

BizTek People, Inc. | APA International Placement Consultants•New York, NY

About The Position

This role’s primary responsibility is providing high-level administrative support to the Chief Operating Officer and members of his team. The ideal candidate is polished, highly organized, and experienced in supporting senior leadership within a fast-paced environment.

Requirements

Minimum of 5 years of administrative experience; banking or financial services experience
Expert-level Outlook calendar management
Polished and professional demeanor with experience interacting with senior-level management
Familiarity with Concur and prior experience managing travel and expenses
Proficiency in Microsoft Word, Excel, and Outlook
Exceptional interpersonal, written, and verbal communication skills
Positive, consistent professional attitude; able to work well under pressure
Strong ability to multitask, prioritize, and respond quickly in a dynamic environment
Highly detail-oriented and extremely organized
College degree

Responsibilities

Manage complex calendars via Outlook, including confirming internal and external meetings
Schedule meetings and coordinate logistics such as varying availability, guest registration, conference rooms, and video connectivity
Act as a gatekeeper by answering phone lines, screening calls, and delivering detailed messages
Assist with communications among management, the banking division, and other stakeholders
Coordinate domestic and international travel, including flights, hotels, and ground transportation
Process, submit, and maintain business expenses in adherence to company policies; follow up on receipts and reimbursement status
Participate in business unit projects as assigned by management
Partner with the administrative team and provide backup support as needed
Oversee general office needs, including ordering supplies and mail distribution
Serve as a liaison between IT and the business unit for onboarding new hires and troubleshooting