Administrative Assistant IV - Payroll - Business and Finance Division - Huntsville (027890)

Texas Department of Criminal Justice•Huntsville, TX

28d

About The Position

Performs highly complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

Requirements

Graduation from an accredited senior high school or equivalent or GED.
Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
Knowledge of office practices and procedures.
Knowledge of business terminology, spelling, punctuation, and grammar.
Knowledge of applicable state and federal laws, rules, regulations, and statutes.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in problem-solving techniques.
Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Skill to make arithmetic computations.
Skill to review technical data and prepare technical reports.
Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
Skill to prepare and maintain complex records and files in an automated system.
Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.

Nice To Haves

Computer operations experience preferred.
Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill to type 45 words per minute (with no more than 10 errors) preferred.

Responsibilities

Provides technical assistance work for Payroll in Business and Finance
Assists in the development of administrative and technical assistance policies and procedures
Participates in the planning and execution of the agency payroll programs
Coordinates legislative responses between appropriate program managers
Responds to inquiries regarding technical rules, regulations, policies, and procedures
Receives, monitors, and tracks payroll data, documents, and transactions ensuring compliance with rules, regulations, policies, and procedures
Compiles and enters statistical data, makes calculations, and prepares reports
Prepares, edits, and distributes correspondence, studies, forms, and other documents
Prepares, conducts, and maintains the department fixed inventory
Reviews and maintains payroll records retention documentation and files
Maintains filing, record keeping, and records management systems to include automated information systems
Plans meetings and schedules appointments
Coordinates work with organizational units of the agency, other agencies, organizations, and legislative staff
Performs a variety of marginal duties not listed, to be determined and assigned as needed.