Administrative Assistant IV - ISM

The Navigators•Colorado Springs, CO

23h•$19 - $24

About The Position

Part-time 20 hours/week The Administrative Assistant shall serve The Navigators and fulfill the responsibilities listed below in the spirit of The Navigators calling, values and purpose: To advance the Gospel of Jesus and His kingdom into the nations through spiritual generations of laborers living and discipling among the lost. This position will perform a variety of highly responsible, confidential and complex administrative duties. This position requires analysis, research, initiative, independent judgment, and exceptional professional discretion with access and administration of confidential information. ESSENTIAL FUNCTIONS Administrative Support– 95% Support administrative needs of the Mission Co-Director, to include, but not limited to, managing Co-Director’s email and other correspondence, schedules, travel and logistics, preparing meeting agendas and materials, maintaining tasks lists, projects and daily to-do items. Track and acknowledge direct report birthdates, anniversaries, and special events. Coordinate, manage, prioritize, and track multiple short and long-term projects. Research, prepare, and revise communication materials to include interoffice emails, newsletters, articles, memos and general correspondence. Maximize communication benefits of social media and networking environments (LinkedIn, Facebook, Twitter, Slack, etc.).Work in conjunction with ISM Project manager. Maintain systematic and regularly accessible files (electronic and paper). Liaise with Mission, City, and Network leaders and necessary support ministry departments to complete assigned projects. Additional Responsibilities – 5% Participate in Navigators’ on-site learning and development events, Cultural Development and Diversity trainings, or other non-Navigator developmental events as appropriate. Participate in annual processes, such as the organizational Plan and Progress Review (PPR), Engagement Survey, Reaffirmation of the Navigators Code of Conduct, Calling-Core Values-Vision, Statement of Faith, Driver’s Authorization, and other releases as required. Submit time worked on a weekly basis through the Workday Time Tracking system. Submit expense reports by 15th of each month. Other job-related duties as assigned. Core Competencies Detail-oriented Customer service mindset Ability to take initiative and anticipate needs Ability to work independently

Requirements

Belief in and adherence to the Statement of Faith and Mission of The Navigators.
At least five years of experience in administrative support, preferably at the executive level.
Microsoft Office proficiency.
Excellent verbal communication skills, strong writing and editing skills applicable to both oral and written communication (i.e. writing/completion to final copy from notes, editing, proofreading, spelling and grammar).
Excellent interpersonal skills including to create understanding and build strong working relationships required.
Ability to take initiative and anticipate the Mission Director’s needs on both a daily basis and for events/meeting requirements.
Bachelor's degree in Business, or related field, or equivalent combination of education and experience required.
Detail-oriented
Customer service mindset
Ability to take initiative and anticipate needs
Ability to work independently

Nice To Haves

Willingness to learn other software.
Project management experience preferred.

Responsibilities

Support administrative needs of the Mission Co-Director, to include, but not limited to, managing Co-Director’s email and other correspondence, schedules, travel and logistics, preparing meeting agendas and materials, maintaining tasks lists, projects and daily to-do items.
Track and acknowledge direct report birthdates, anniversaries, and special events.
Coordinate, manage, prioritize, and track multiple short and long-term projects.
Research, prepare, and revise communication materials to include interoffice emails, newsletters, articles, memos and general correspondence.
Maximize communication benefits of social media and networking environments (LinkedIn, Facebook, Twitter, Slack, etc.).
Work in conjunction with ISM Project manager.
Maintain systematic and regularly accessible files (electronic and paper).
Liaise with Mission, City, and Network leaders and necessary support ministry departments to complete assigned projects.
Participate in Navigators’ on-site learning and development events, Cultural Development and Diversity trainings, or other non-Navigator developmental events as appropriate.
Participate in annual processes, such as the organizational Plan and Progress Review (PPR), Engagement Survey, Reaffirmation of the Navigators Code of Conduct, Calling-Core Values-Vision, Statement of Faith, Driver’s Authorization, and other releases as required.
Submit time worked on a weekly basis through the Workday Time Tracking system.
Submit expense reports by 15th of each month.
Other job-related duties as assigned.