Administrative Assistant IV- Human Resources - Human Resources Division (033171)

Texas Department of Criminal Justice-posted about 2 hours ago
Full-time • Mid Level
Huntsville, TX
1,001-5,000 employees
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Performs highly complex administrative support work for the Human Resources Division. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; and preparing and editing reports and documents. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

  • Performs advanced technical assistance work for an agency program; prepares, interprets, and disseminates information concerning agency programs and procedures; and responds to inquiries regarding technical program and administrative regulations, policies, and procedures.
  • Coordinates work with departments of the agency, other agencies, organizations, officials, and the public; provides liaison with local, state, and federal agencies and private organizations; and responds to inquiries regarding technical program and administrative rules, regulations, policies, and procedures.
  • Coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents; receives, monitors, and tracks data and documents to ensure proper handling, distribution, and responses; and develops and maintains filing, record keeping, and records management systems to include automated information systems.
  • Develops administrative and technical assistance policies and procedures; assists in researching technical and policy issues; researches, composes, designs, and edits agency publications to include forms, manuals, and reports; and compiles and edits data, makes calculations, and prepares summaries and reports.
  • Performs a variety of marginal duties not listed, to be determined and assigned as needed.
  • Graduation from an accredited senior high school or equivalent or GED.
  • Three years full-time, wage-earning customer service, clerical, administrative support, technical program support, and criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
  • Knowledge of office practices and procedures.
  • Knowledge of business terminology, spelling, punctuation, and grammar.
  • Skill to communicate ideas and instructions clearly and concisely.
  • Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
  • Skill to interpret and apply rules, regulations, policies, and procedures.
  • Skill in problem-solving techniques.
  • Skill in the use of computers and related equipment in a stand-alone or local area network environment.
  • Skill to prepare and maintain accurate records, files, and reports.
  • Skill to review technical data and prepare technical reports.
  • Skill to plan work in order to meet established guidelines.
  • Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
  • Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
  • Human resources experience preferred.
  • Computer operations experience preferred.
  • Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
  • Skill to type 45 words per minute (with no more than 10 errors) preferred.
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