Administrative Assistant IV - Business and Finance Division (027904)

Texas Department of Criminal Justice • Huntsville, TX

86d

About The Position

Performs highly complex administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; preparing and editing reports and documents; and providing guidance to others. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

Requirements

• Graduation from an accredited senior high school or equivalent or GED.
• Two years full-time, wage-earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
• Accounting or numerical detail work experience preferred.
• Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.

Nice To Haves

• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

Responsibilities

• Participates in the planning and execution of an agency program; coordinates work with organizational units of the agency; develops administrative and technical policies and procedures; and assists in analyzing and seeking solutions to problems.
• Prepares, interprets, and disseminates information concerning programs and procedures; coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents; responds to inquiries regarding rules, regulations, policies, and procedures; and performs word processing.
• Develops and maintains filing, record keeping, and records management systems to include automated information systems; compiles and edits data for charts, graphs, and databases, makes calculations, and prepares administrative and statistical reports; and assists in the preparation of presentations.
• Researches, composes, designs, and edits agency publications to include brochures, forms, manuals, and reports; attends meetings, takes notes, prepares minutes, and distributes related information; and provides liaison to staff, committee members, other divisions, agencies, and organizations.
• Schedules and coordinates appointments, interviews, and conferences; and makes travel arrangements and prepares related documents.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Education Level: High school or GED