Administrative Assistant- Intermediate | Western Psychiatric Hospital

UPMC • Pittsburgh, PA

105d

About The Position

Western Psychiatric Hospital is seeking full-time Administrative Assistant – Intermediate’s for various units. Under general supervision, the Administrative Assistant – Intermediate provides varied administrative tasks. This position will support inpatient unit(s) while assisting the Unit Director and Project Analyst. Some responsibilities include scheduling, timekeeping, onboarding new hires and maintaining employee files. Additional duties include, but are not limited to, independent processing in Kronos (payroll) and ShiftSelect (scheduling), managing employee files, scheduling direct care staff for mandatory in-services, interacting with all members of the treatment team and assisting administratively in many other ways. The ideal candidate for this position must be able to work independently, have previous work experience in an office and/or healthcare setting, display professionalism, be able to handle flexible assignments and be a team player. The ability to pay attention to detail, strong organizational skills, adaptability, being able to jump into any needed task and personal accountability is crucial for this role.

Requirements

• High school diploma or equivalent.
• Three year’s experience in an administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Working knowledge of business processes and procedures.
• Knowledge of basic accounting and financial principles and functions.
• Ability to analyze data and use basic reasoning skills.

Responsibilities

• Provides varied administrative support.
• Makes travel arrangements.
• Maintains accounting and budget records.
• Collects and analyzes data.
• Composes reports.
• Reviews administrative procedures.
• Performs clerical tasks: copying, filing, typing.
• Maintains office files and records.
• Orders supplies and maintains equipment.
• Manages calls and messages.
• Greets visitors.
• Schedules meetings and ensures smooth flow.
• Assists with presentations.
• Composes and modifies correspondence.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees