Administrative Assistant, Intermediate - Fleet Services

Hennepin County (MN) • Minneapolis, MN

381d

About The Position

Hennepin County's Public Works department is seeking an Intermediate, Administrative Assistant for our Fleet Services division. This position will be responsible for managing the fleet vehicle motor pool, electric vehicle charging stations, vehicle and equipment auction programs, and other support programs as directed. This position will also be responsible for management of fleet requisitions, motor vehicle incident review reporting and incident subrogation, registering new vehicles, licensing and tab renewals for all of fleet, marked and unmarked emergency vehicles. Candidates for this position must be team oriented, focused, resourceful, responsive, and able to perform their duties with a high level of autonomy and minimal supervision.

Requirements

• Six or more years of experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position.
• Bachelor's degree or higher in public administration, business administration, or other field appropriate to the position and two years or more of experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position.

Nice To Haves

• Experience creating/managing policy, procedures, workflow diagrams, and audit trails.
• Working with account payables, account receivables, procurement, requisitions, and purchasing.
• Managing multiple projects and organizing work to meet deadlines and conflicting priorities.
• Facilitating groups both in-person and virtually.
• Providing excellent customer service.

Responsibilities

• Manage the motor pool program, electric vehicle charging stations, and equipment auction.
• Take ownership in tasks, tactics, and initiatives to align Fleet Services with the Hennepin County Climate Action Plan.
• Create county-wide communications, develop newsletters, manage SharePoint site, improve and refine policies, procedures, and general Fleet communication notices.
• Collaborate within a diverse team in developing, managing, and evaluating departmental goals, objectives and various initiatives.
• Track countywide accident/incident reports in AssetWorks M5 (Fleet management system).
• Organize and schedule trainings, classes, and workshops for fleet technicians.
• Process requisitions for the department; enter goods or services requests into PeopleSoft.
• Manage all new hires for the department including coordinating interviews and scheduling confidential testing.
• Input, export, and modify information and data stored in systems such as SharePoint, Cognos, PeopleSoft, APEX, AssetWorks, Samsara, and Excel.
• Process and maintain a variety of organizational forms, records, accounts, personnel records, payroll and timecard data, payable and expenditure records, and requisition forms.
• Assist in investigating and recommending action regarding feedback about services, operations, policies, or procedures and assist in resolving complex organizational issues.
• Resolve routine administrative problems and coordinate clerical workload during absences; serve as backup to other Administrative Assistants, attend meetings, and take minutes/notes to make transcriptions of the proceedings.

Benefits

• Meaningful work
• Public service
• Competitive pay
• Work-life balance
• Generous benefits
• Opportunities to grow
• Commitment to your success

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree